Job Description:
- Reporting to our Head of Delegation. the position will initially be based in Jakarta and later be transferred to Lhokseumawe or Mataram. Frequent travel between the offices may be required.
- With the assistance of our Finance & Admin Assistants in Jakarta, Lhokseumawe and Mataram, oversee all the finance, administration and HR matters for our three offices.
- Prepare monthly financial reports and quarterly budgets and submit to our headquarter in Hong Kong.
- Monitor and manage the cash flows of the three offices.
- Monitor the daily expenses of the three offices, ensuring that expenses are within budget and following the proper approval channels as per HKRC’s financial guidelines.
- Monitor the utilization of our program funds by our program partners, ensuring that proper records are kept and funds are properly utilized as per the respective program MOUs.
- Liaise with IFRC regarding all HR matters for our national staff. Ensure that IFRC’s Human Resource Regulations and Code of Conducts are adhered to by all our national staff.
- Manage and monitor the performance of our admin and support staff, ensuring that our program delegates and staff are receiving the best support service.
- Manage the office facilities including but not limited to – premise rental and maintenance; utilities & telecommunication; acquisition, maintenance & disposal of office equipment; procurement of office stationary and supplies.
- Provide support to our expatriate delegates and guests including but not limited to –KITAS and visa matters; travel arrangements; accommodation rental & maintenance; daily transportation.
- Liaise with IFRC regarding security matters especially the security of our Lhokseumawe operation.
- Diploma or Degree Holder, preferably with accounting qualifications (e.g. ACCA)
- Minimum 5 years relevant experience in accounting, administration and HR matters. Experience as office manager will be an advantage.
- Fluent English (both oral and written). Must be able to communicate independently with our headquarter staff and expatriate delegates.
- Good report writing and presentation skills.
- Good computer skills (Word, Excel, PowerPoint, Outlook).
- Must be able to be based in Lhokseumawe or Mataram for at least 2 years and can handle frequent travels.
- Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.
- Experienced in managing junior staff from diverse background, with the tactfulness to handle misbehaving staff and the maturity to administer disciplinary measures when required.
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