Communication Manager - UCLG ASPAC

Post Title: Communication Manager
Organization: United Cities and Local Governments Asia Pacific (UCLG ASPAC)
Duty Station: UCLG ASPAC Regional Office, Jakarta, Indonesia
Type of Contract: Service Contract– 1 year, with possibility of extension

Background
United Cities and Local Governments Asia Pacific (UCLG ASPAC) is one of the eight Regional Sections of the United Cities and Local Governments (UCLG) and based in Jakarta, Indonesia.
UCLG is the largest local government organization in the world and the officially recognized voice of Local Government by the United Nations. The Asia and Pacific region is the biggest of the eight sections in UCLG with linkages to more than 7.000 local governments. It represents well over 3.76 billion people – more than half of the world population- and incorporates economically fast developing countries such as China, India and Indonesia.

UCLG ASPAC is the key knowledge management hub on local government issues in the Asia-Pacific region. It promotes democratic local government, supports cooperation between cities and their associations, and facilitates programs, networks and partnerships to develop the capacity of local governments and the associations.

UCLG ASPAC will implement the European Commission funded Project “Partnership for Democratic Local Governance in Southeast-Asia” in close co-operation with Konrad-Adenauer- Foundation (KAS), LOGODEF, The Thai Environmental Institute (TEI) and various Local Government Associations. The project activities are carried out for a period of 30 months in five countries in South-East-Asia: Philippines, Indonesia, Thailand, Cambodia, Vietnam. The overall objective is the improvement of living conditions of disadvantaged groups in South-East-Asia through increased participation of people in local planning and decision making.

More specifically, it is aimed to set up a sustainable network of Las, LGAs, NGOs and Academic Institutions for the promotion of best practice exchange in democratic local governance in SEA which contributes to the improved knowledge, attitude and practice of the LGAs in this field of services for their members.

The Communication Manager who will be placed at the UCLG ASPAC regional office in Jakarta will closely work with the Project Manager (based in the Philippines) and the National Coordinator (based in Jakarta) on
day-to-day basis and in close collaboration with project partners and stakeholders ensuring high quality, accuracy and consistency of work delivery.

Responsibilities
The Communication Manager will be responsible for the following:

• Establish and maintain communication with project partners and relevant stakeholders incl. LGAs, municipalities, academic institutions, CSOs, decision makers and media
• Maintain and update the project website via a content-management system
• Support in publishing contents for stakeholders as well as team members
• Write introductory parts to publications
• Proofreading of documents which should be uploaded
• Produce regular PR materials (newsletter, brochure, fact sheet, etc.)
• Prepare press releases for public relations activity
• Ensure appropriate documentation of project activities
• Ensure project visibility in all uploaded documents
• Perform other duties as required from time-to-time

Special requirements of the assignment

• Minimum of a bachelor’s degree in communications, public relations or related field
• At least five years of professional experience in public relations and/or journalistic work
• Proficiency in designing and developing PR/media tools
• Strong communication skills (Indonesia and English)
• Excellent journalistic writing skills
• Computer software skills in all basic Microsoft word programs and publication software
• Ability to develop liaison with senior representatives from partner organizations and stakeholders and work co-operatively
• Ability to work under pressure and to deadlines required
• Experience in working in an international environment, respecting different cultures and nationalities
• Considerable domestic and international travel may be required

Assignment period
The assignment will be for up to 27 months and will commence in June 2010.

Candidates are expected to submit an updated CV along with the application at aspac_webcom@yahoo.co.id until 15th of May 2010 at the latest.

Only short-listed candidates will be contacted.

ClintonClimate Initiative – Forestry

Terms of Reference – Regional Coordinator, S.E. Asia

1. Background
President Clinton launched the Clinton Climate Initiative (CCI) in August 2006 to make a difference in the fight against climate change in practical, measurable and significant ways. A global solution to climate change will not be achieved without an aggressive reduction of greenhouse gas emissions. The CCI initiated a Forestry Program in April 2008 (CCI-Forestry) to help achieve this goal. Forests are an integral part of the global carbon cycle. The IPCC-AR4 estimates that about 18% of anthropogenic CO2 emissions during the 1990s resulted from land use change, primarily deforestation. To date, neither the UNFCCC nor the Kyoto Protocol has addressed this issue in an appropriate manner.

In accordance with Decision 2/COP.13, the CCI-Forestry program in South-East Asia is demonstrating how REDD-plus projects can contribute to helping forest-dependent communities move out of poverty, to conserving tropical forests and degraded peat lands, and to ensuring real reductions in GHG emissions associated with land use, land cover changes and deforestation. The program is aligned with respective governments at national and sub-national levels and will contribute to the development of national REDD-plus policies, strategies and regulations in Indonesia and Cambodia by addressing the key technical and financial barriers of entry which currently limit the supply of good quality validated REDD-plus demonstration projects. The program is building capacities at national and sub-national levels of government, non-governmental organisations, private sector and communities to implement REDD-plus projects by improving national REDD-plus screening processes, learning-by- doing using a generic five-stage (due diligence, feasibility, carbon development, validation and marketing)/ten- step carbon development process, establishing linkages between project-based, sub-national and national forest carbon accounting systems, developing benefit-sharing mechanisms, and communicating lessons learned.

During the period October 2008-May 2010 CCI-Forestry, S.E. Asia facilitated the development of a portfolio of seven REDD-plus projects in Indonesia (5) and Cambodia (2). The projects in Indonesia and Cambodia will bring a total of 500.000 hectares of tropical forests under forest carbon financing, and will benefit more than 175 poor rural forest dependent communities including some indigenous peoples, with a total population of 225.000. Two projects (Oddar Meanchey Community Forestry REDD project in Cambodia and the Rimba Raya Conservation REDD project in Central Kalimantan, Indonesia) are currently undergoing third-party validation using both the VCS and CCB Standards. These projects will result in avoided GHG emissions amounting to an estimated total of 82.1 million tCO2e over the next 30 years.

The strong interest of the Governments of Indonesia (GOI), and the Royal Government of Cambodia (RGC) and the commitment of CCI-Forestry to support a broad portfolio of sustainable forest management and investment activities in each country represent a unique opportunity to demonstrate inter alia that REDD-plus can contribute to alleviating poverty and improved forest governance, as well as mitigating global climate change.

More information on the Clinton Foundation and CCI can be found on the foundation’s web-site (www.clintonfoundation.org).


2. Clinton Climate Initiative-Forestry in S.E. Asia

2.1. Indonesia
CCI-Forestry supports the Ministry of Forestry and, where appropriate, the National Council for Climate Change and other relevant GOI agencies to reduce deforestation and degradation, to increase afforestation/ reforestation/ agroforestry activities and to protect forested land to benefit poor forest-dependent communities by linking them to global forestry carbon markets, by providing technical assistance for project and sub-national carbon measurement, reporting and verification, and by catalyzing investment into the forestry sector.

The immediate objectives of the CCI-Forestry program Addressing the Challenges of Scaling-up REDD-plus Activities in Indonesia are:

• To promote early action replicable REDD-plus demonstration projects in Indonesia to reduce deforestation and forest/peatland degradation, conserve natural forests and make REDD-plus work for the rural poor;
• To aim to secure the prior informed consent of forest-dependent communities in all prioritized REDD-plus project sites by strengthening processes of consultation and engagement of indigenous peoples and local communities during the design, validation and implementation phases;
• To contribute to national and sub-national REDD-plus policy development through the Ministry of Forestry, Forest Production Development REDD Working Group, and the Central Kalimantan Provincial Government;
• To communicate lessons learned and build constituency for REDD-plus across the country and internationally by developing a web-based portal for exchange of project experiences.

2.2 Cambodia
CCI-Forestry supports the Forestry Administration and, where appropriate, the Ministries of Land Management, Urban Planning and Construction and Environment and other relevant RGC agencies through a small portfolio of community forestry REDD-plus projects by providing technical assistance for project and sub-national carbon measurement, reporting and verification, and by catalyzing investment into the forestry sector.The immediate objectives of the CCI-Forestry REDD+ project in Cambodia are:

• To facilitate the design, validation and implementation of two low(-er) cost community forestry REDD+/AFOLU projects in Siem Reap and Bantey Meanchey Provinces building on the experiences gained at the Oddar Meanchey REDD ‘bundled’ community forestry REDD project;
• To build Forestry Administration, local government and NGO capacities in the design, validation and implementation of REDD+/AFOLU projects by strengthening processes of consultation and engagement of local communities, forest law enforcement, the identification of alternative livelihood strategies, and the development of a sub-national MRV system;
• To contribute to national REDD readiness and the development of a REDD Roadmap and national REDD Strategy as a key member of a government-led REDD working group;
• To mobilize private sector funding in support of sustainable forest, fisheries and land use activities through a portfolio of sustainable tourism initiatives.

3. Regional Coordinator CCI-Forestry, S.E. Asia

The Regional Coordinator, Clinton Climate Initiative-Forestry in S.E. Asia will assist the governments and National Coordinators in each country to design, develop, validate, verify, and register a portfolio of REDD-plus projects in Indonesia and Cambodia, to develop sub-national MRV systems and build capacities amongst all actors. The Regional Coordinator will report to the Chairman, CCI. He/she will implement agreed CCI-Forestry activities in accordance with approved annual work plans, and attendant budgets developed in each country.

The Regional Coordinator will be responsible for fund-raising and reporting (narrative and financial) to donor organizations currently limited to the Rockefeller Foundation and Norad. He/she will develop multiple sources of funding including Official Development Assistance, preferential loan financing and/or Kyoto compliance-related off-sets, Private Corporations either as off-setters of GHG emissions or as part of Corporate Social Responsibility efforts, and philanthropy, as well as for-profit investors in forestry, agro-forestry and related activities including the voluntary market for carbon credits.

The Regional  Coordinator will also facilitate access to satellite data for selected project sites. These efforts will be complemented by the joint Government of Australia/CCI- Forestry Carbon Measurement Collaborative which aims to develop a prototype for a globally available emissions accounting system for forestry and agricultural land uses.

The Regional Coordinator, CCI-Forestry, S.E. Asia will have the following specific duties:

1. Day-to-day management to facilitate implementation of a portfolio of CCI-Forestry REDD-plus projects in Indonesia and Cambodia, including program and budget monitoring, reporting, and follow-up at each prioritized REDD-plus project site;
2. Provide technical advice and support to the Ministry of Forestry, Indonesia and Forest Administration, Cambodia through relevant government-led working groups on climate change and/or REDD-plus;
3. Assist in the preparation and presentation of CCI-Forestry progress and annual reports, and reports required by the William J. Clinton Foundation and/or donors;
4. Preparation of funding proposals;
5. Ensure program activities are managed in accordance with administrative and financial procedures and practices of the William J. Clinton Foundation, aligned to GOI and RGC rules and regulations;
6. Facilitate annual audits of all grants provided to partner organizations at each prioritized REDD-plus project site;
7. Prepare analytical reports on government policies and programs in relation to forestry and climate change, and other relevant fields;
8. Oversee the preparation of technical case studies for publication;
9. Provide technical advice and direction to manage all personnel and external consultancies (local and international) to support implementation of CCI-Forestry activities in each country. This task may include drafting of Terms of Reference;
10. Develop and maintain strategic links with national and local governments to facilitate effective implementation of CCI-Forestry activities in targeted provinces and districts;
11. Establish and maintain effective networks with existing and potential investors in forestry in S.E. Asia; 
12. Establish and maintain effective networks with other organizations, notably the World Bank, UN-REDD, ICRAF, CIFOR, AusAID and other donors, NGOs and civil society on forestry and climate change issues in S.E. Asia;
13. Support technical review missions and other official visits from the USA;
14. Any other duties as required by the Chairman, CCI.

4. Qualifications

Skills required:

• Understanding of how to partner with local and national political leaders
• Ability to navigate complex government processes with multiple influencers; negotiating and achieving consensus
• Proficiency working on highly complex problems without extensive structural or operational support from HQ
• Ability to work within budgetary constraints typical in a small foundation
• Ability to work independently
• An up-to-date knowledge of forestry and climate change issues, policies and regulations established by the Government of Indonesia
• A sound understanding of fiscal and decentralization policies, strategies, and programs in Indonesia and Cambodia  
• Knowledge of Indonesian and Cambodian culture preferred

Education/Experience:

• 15 years experience in public or private sector management, with increasing levels of responsibility and leadership
• Substantial developing country experience (at least 10 years in-country experience, preferably in S.E. Asia)
• Leadership experience, preferably with full operational and financial responsibility and accountability for a program, geographic region, business, or development initiative
• Experience working with government, and demonstrated ability to favorably influence decision making processes in a diplomatic and collaborative manner
• A relevant professional qualification (minimum M..Sc. level) in forestry/natural resources

Previous experience with development or environmental management programs and good knowledge about procedures for bilateral development assistance.
In addition, the position of Regional Coordinator requires excellent personal skills including the ability to work both independently and with contracted teams. This will require good administrative and management skills, and being a skillful presenter and negotiator.

The candidate will also need to demonstrate:

• Sound knowledge of all standard software (Word, Excel, etc)
• Good proficiency in both written and spoken English
• Good analytical ability, collaborative skills at all levels and flexibility to adapt to changes in context and working environment
• Willingness to travel, sometimes under demanding circumstances
• Knowledge of either Bahasa Indonesia and/or Khmer an advantage

How to Apply
Please apply through the Clinton Foundation web site Career section including a cover letter at www.clintonfoundation.org by 30 April 2010.

FOREST FRIENDS COMPETITION

Satu Aksi Bersama untuk Bumi

Forest Friends atau Sahabat Hutan adalah inisiatif kampanye pelestarian hutan dan lingkungan yang ditargetkan kepada pemuda usia 18 sd 25 tahun melalui aplikasi “online” atau jejaring pertemanan. Inisiatif ini diharapkan dapat menumbuhkan ide-ide kreatif dan inovatif di kalangan pemuda dalam mempromosikan, menggerakkan, dan menginspirasi orang lain disekitarnya untuk melakukan aksi nyata bagi hutan dan lingkungan hidup.

Pemenang kompetisi ini akan memperoleh kesempatan mengunjungi kawasan konservasi di Jerman dan Sumatera

Daftarkan alamat blog Anda dengan mengisi formulir online di http://rafflesia. wwf.or.id/forestfriends/index.php

Tulisan-tulisan di blog (lebih disukai jika tulisan tersebut disertai foto/ film pendek/ PSA / jingle/ lagu atau karya kreatif lainnya) harus sesuai dengan tema “Tindakan nyata untuk pelestarian hutan dan lingkungan hidup”. Dalam babak penyisihan ini tulisan di blog dapat menggunakan Bahasa Indonesia atau Bahasa Inggris

Belum memiliki blog tapi tertarik mengikuti lomba ini? mulailah blog anda

Kompetisi ini terbuka bagi individu yang memiliki komitmen, pengetahuan, kecintaan terhadap alam dan lingkungan, kreatifitas, dan memenuhi syarat-syarat sebagai berikut:

1. Warga Negara Indonesia, berumur antara 18 – 25 tahun (dapat dibuktikan dengan KTP, Pasport, Kartu Pelajar, SIM, atau Kartu Keluarga )
2. Merupakan anggota aktif WWF-Indonesia dalam salah satu kegiatan berikut: Supporter WWF-Indonesia, program RhinoCare, program SAHABAT Harimau, program Mybaby tree, dan program donasi WWF lainnya (dapat dibuktikan dengan tanda bukti donasi atau anggota aktif WWF-Indonesia pada saat program ini berlangsung) . Bagi mereka yang belum menjadi supporter/adopter/ donator WWF-Indonesia, bisa tetap menjadi peserta Forest Friends dengan mendaftarkan diri terlebih dulu menjadi supporter /adopter/donator WWF-Indonesia. Informasinya bisa didapatkan di www.wwf.or.id
3. Mengirimkan alamat blog dan biodata ringkas (nama, alamat, pekerjaan, tempat tanggal lahir, telepon, email dan foto diri) disertai dengan satu kopi kartu identitas dan bukti anggota aktif WWF-Indonesia
4. Memiliki kemampuan berbahasa Inggris dengan baik dan bersedia bekerjasama dalam tim
5. Bersedia mengikuti persyaratan dan ketentuan kompetisi “Forest Friends” yang telah ditetapkan oleh panitia
6. Kompetisi ini tertutup bagi staff WWF-Indonesia

Karya diterima sebelum 15 Mei 2010

Keterangan lebih lanjut mengenai Kompetisi Forest Friends bisa diperoleh di situs www.wwf.or.id/savesumatra atau www.wwf.or.id

Vitamin A Technical Consultant

The Micronutrient Initiative (MI) is a not-for-profit organization established in 1992 as an international secretariat within Canada’s International Development Research Centre (IDRC) and incorporated in Canada as a separate entity in 2001. The MI was created directly as a result of commitments made by world leaders at the 1990 United Nations World Summit for Children, to support efforts to control micronutrient deficiencies in developing countries. MI's mission is therefore to stimulate and support national actions to eliminate micronutrient malnutrition assuring universal coverage and sustained impact on the health and well being of people. Since 2006, MI Indonesia office was established  and directly intervene in Vitamin A supplementation and micronutrient fortification programs in the country including the promotion of universal salt iodization (USI). MI Indonesia invites applications from qualified Indonesian citizens for the following
position:

Vitamin A Technical Consultant
The consultant will be based in Jakarta, work closely with the MI Director and national stakeholders. The specific terms of reference include:

• Support in the development of a monitoring system for performance of the consultancy (in consultation with Director)
• Work closely with the government and key stakeholders to get their attention on Vitamin A and be responsible for coordination and liaison with key players at national and regional levels  (Governments, UNICEF, other UN/NGOS, Universities and relevant tasks forces or committees, etc).
• Support the Government program through initiatives that may include, formation of a task force, policy formulation including development of specific guidelines, act as a resource person for the VAS related program.
• Participate in the Central/Province Government Task force/informal working group on Vitamin A.
• Support in the recruitment of district level extenders.
• Facilitate the district level extenders to work with the district local government (DOH)
• Provide technical support and guidance to district level extenders and supervise their work.
• Facilitate and support the advocacy meeting/activities and organize technical or programmatic workshops at the district and province levels.
• Monitor all components of vitamin A supplementation program at the province and district levels and identify gaps and areas of support.
• Consolidate, validate and analyze coverage data and build capacity at the district and provincial levels to analyze and take corrective actions on coverage data.
• Compile and analyse monthly reports and share with MI Director.
• Liaise with the Director and Logistic and Supply Chain Management Project Officer in the Directorate of Nutrition and as serve a link between central provincal and district levels.
• Draft proposals for advocacy or operational activities for budget allocation or to other potential donors to support the program, at the districts, provincial and national levels.
• Travel within the district, province and to attend national level activities as required.

Qualifications

• Academic degree in nutrition/health sciences, public health, food sciences/technology, health management, international development or related fields;
• At least 5 years of working experience with Government Agencies, NGOs, Donor, Industry and /or UN agencies;
• Good knowledge of policies and programs of government and donor agencies;
• Excellent interpersonal skills and ability to work as a team member;
• Ability to work independently and innovatively;
• Excellent computer and communication skills (presentation and writing), with fluency in spoken and written English.

Interested and competent applicants are requested to submit i) application letter; ii) recent Curriculum Vitae (CV); iii) photograph; and, iv) address of two referees. Please indicate position applied for in the subject line.
Applications can be submitted through email to miindonesia@micronutrient.org, post or hand delivered to the address:

MI Indonesia Office,
Gedung Wirausaha, Lt. 2, Jl. H.R.Rasuna Said, Kav C-5,
Jakarta 12920

The last date for receiving applications is 30 April 2010. Only short listed candidates will be called for further interview.

Thanks and Regards,
Intan Utoyo
Program Assistant
Micronutrient Initiative (MI) Indonesia

Wirausaha Building, 2nd Floor,
Jl. H.R Rasuna Said Kav. C5, Jakarta 12920, Indonesia
Phone: +62 -21-52 77 644
Fax     :  +62 -21-52 77 645
www.micronutrient.org

MARKETING OFFICER

Burung Indonesia adalah organisasi nirlaba yang telah bergiat sejak 15 Juli 2002, bertujuan melestarikan seluruh jenis burung dan habitatnya di Indonesia, serta bekerjasama dengan masyarakat untuk mencapai pembangunan yang lestari.

Pada saat ini Burung Indonesia, Unit Communication and Business Development (CBD) membutuhkan profesional muda untuk menangani bidang Marketing Burung Indonesia.

Lokasi kerja: Bogor

Gambaran umum pekerjaan
Mempromosikan dan memasarkan produk-produk Burung Indonesia kepada target pasar yang sesuai untuk meningkatkan citra positif Burung Indonesia, serta menjajaki peluang kerjasama dengan pihak lain dalam bergiat untuk mencapai visi, misi dan strategi Perhimpunan Pelestarian Burung Liar Indonesia.

Kualifikasi

1. Pendidikan minimal D3 semua jurusan,
2. Pengalaman minimal 2 tahun di bidang marketing,
3. Berpenampilan menarik dan komunikatif,
4. Memiliki integritas yang tinggi, kreatif, inovatif, dan mandiri,
5. Mampu bekerja dibawah tekanan dan bekerja dalam tim.

Lamaran dan CV serta referensi harus diterima sebelum tanggal 30 April 2010.
Hanya pelamar yang memenuhi syarat yang akan dipanggil untuk wawancara.
Lamaran dapat dikirimkan melalui email: recruit@burung.org atau PO Box.310/BOO, Bogor 16001, INDONESIA.

JUNIOR TRANSPORTATION SPECIALIST

The Indonesia Infrastructure Initiative (IndII) is a three-year project funded by the Australian government. Its goal is to promote economic growth by working with the Government of Indonesia to enhance infrastructure policy, planning and investment. IndII focuses primarily on water and sanitation issues and on transport by road, rail and sea, as well as a number of cross-sectoral policy issues.

Title: JUNIOR TRANSPORTATION SPECIALIST
Based: Jakarta, The Office of Vice Minister – Ministry of Transportation
Contract Durations: 3 Months initially, with the possibility of extension

Scope of Works:

1. Provide support to Key Ministry of Transportation Policy Makers
   
   • Support Senior Transportation Specialist in assisting the newly appointed Vice-Minister for Transport with “synchronization and coordination” of the various sector master plans;
   • Assist the Senior Transportation Sector Specialist in the development of the policy sector reform strategies
    
2. Data collection and analysis
   
   • Conducting data colection and analysis in communication with Senior Transport Specialist in synchronising transportation sector policies and programs
   • Provide technical and economical analysis and investigation for specific program/projects that require detailed review to support the further decision making process by key Ministry of Transportation policy makers.
   • Reviewing project proposals / initiatives submitted by subsectors or local government s and create linkages to the future IndII support to the Ministry of Transportation
3. Ensuring the implementation of IndII support programs in the Ministry of Transportation
   
   • Assist the Lead Advisor and Senior Transportation Specialist in conducting monitoring  and reviewing progress and  implementation of IndII support for the Ministry of Transportation,
   • Liaise with the Ministry of Transportation and IndII in developing the pipeline of project assistance, including development of Term of References for the request of advisory services to be proposed under the IndII support program

Minimum Requirements:

• Strong background and experiences in the formulation of transport sector policy and planning. The consultant should have at least 5 years experience as transport sector analyst or planner and have proven technical and economical analysis skills in the transportation sector.
• Minimum Advance Degree on Civil Engineering or Transportation or related education (Economics).
• Fluent in English
• Good capacity for negotiations and communications

Application:

Please send a cover letter and CV before 23 April 2010 to e-mail  dewi.susanty@indii.co.id with attention to Ms. Sri Dewi Susanty

Only shortlisted applicants will be contacted. Thank you for your interest in IndII.

HR and Operations Manager

WEST SUMATRA EARTHQUAKE HOUSING RECONSTRUCTION TECHNICAL ASSISTANCE PROGRAM

Build Change (www.buildchange.org) is an award winning international non-profit social enterprise that designs earth-quake resistant houses and trains builders, homeowners, and engineers to build them. Build Change has been working in West Sumatra, Indonesia since January 2008, assisting homeowners to rebuild safe houses after 2007 and 2009 earthquakes. Build Change has the following positions open in West Sumatra.

HR and Operations Manager

Responsibilities:

HR Manager:

• Lead recruiting process by posting vacancy announcements, collecting and sorting applications and CVs
• Create and maintain national staff personnel files
• Distribute, collect and check monthly timesheets from national staff
• Prepare, complete and file contracts and hiring packets
• Track benefits accumulation and produce monthly summaries
• Produce monthly salary and Jamsostek calculations and payments
• Update and disseminate Build Change regulations
• Schedule and facilitate Performance Reviews.

Operations Manager:

• Manage operations of Build Change’s West Sumatra main office in Padang and field offices
• Implement Build Change’s procurement system, obtaining requests for quotations, keeping track of items ordered, and inventory control system
• Hire and manage vehicles and drivers including preparing contracts, coordinating schedules, implement Build Change’s vehicle manual
• Hire and manage Build Change security guards and develop a security plan for Build Change office and staff housing
• Implement Standard Operating Procedures, Emergency Plan and Tsunami and Evacuation Plan
• Locate and negotiate leases for new offices and staff housing
• Maintain IT infrastructure, including troubleshooting hardware and software issues and making backups
• Manage the budgeting, purchasing, printing or manufacturing and distribution tracking of Build Change technical resources for safe reconstruction
• Produce weekly and monthly reports on Build Change technical resource distribution
• Ensure Build Change registrations are up to date.

As Development Assistant:

• Manage the “thank you” correspondence to donors.
• Manage and update Build Change contact databases in Salesforce and Constant Contact
• Update information on fundraising websites, such as Universal Giving and Network for Good
• Support the Executive Director with fundraising research and meeting coordination as needed

Overall:

Recruit, mentor and supervise the Office Manager in Padang to support and assist with all tasks listed herein.  Inform the CEO if additional staff are needed, and recruit and mentor those staff.  Both of above position will be as contract employee.


*Qualifications:*

• S1 degree in Human Resources / Law, Accounting, or  Management
• At least 2 years experience in Financial / Human Resources and Administration of non-profit organizations
• Attention to detail and quality control
• Strong understanding of humanitarian principles and development ethics
• Proficiency with Excel, Word and other Office applications
• Fluency in written and spoken English

*Finance Officer*

Responsibilities:

• Open bank accounts and represent Build Change in solicitation of services and resolution of problems with financial institutions
• Prepare and track bank transfers for payroll and vendor payments
• Responsible for form and payment salary, including payroll slip and payroll register
• Prepare monthly bank reconciliation and end of month report using Quickbooks
• Prepare and file vouchers with complete documentation
• Track budgets and prepare cash flow statements
• Implement Build Change’s audit compliant procurement process, including reviewing Purchase Requests submitted by Office Manager
• Ensure internal control procedures are followed for all cash disbursements, receipts, and transfers
• Ensure compliance with national tax and labor regulations
• Maintain the report of petty cash
• Review request for payments submitted by Program staff to ensure proper account codes are used, check supporting documentation is complete, check funds are available
• Provide training to all staff to ensure proper procedures are followed
• Review Purchase Requests submitted by Procurement staff and Program division to ensure compliance with Procurement and finance procedures
• Pay Vendors in a timely manner
• Manage the Weekly and Monthly Budget Reports to the Director of Administration and Finance.
• Perform other duties and responsibilities related to financial matters as requested by the Asia Program Director.

*Qualifications:*

• S1 degree in finance, business, management, or related field
• At least 3 years experience in finance
• Proficiency with Quickbooks software, internet, Excel, Word and other Office applications
• Fluency in written and spoken English and Bahasa Indonesia
• Extraordinary organizational skills, attention to detail and quality control
• Ability to work independently, solve problems and supervise staff
• Strong understanding of humanitarian principles and development ethics

Please send your CV and latest photo with position applied on the email subject to: hrd.bcindonesia@gmail.com
Vacancies will be closed 9 April 2010.

We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.

Thanks,
Human Resources Department
Build Change Indonesia

Logistics & Procurement Officer - SERASI

SERASI is a USAID funded project which supports Indonesia's continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID's strategic grants and technical assistance program to mitigate social conflict and support peace building initiatives nationwide.
Our program currently includes activities planned for Aceh, Papua, Sulawesi, and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia.
SERASI seeks individuals for the position of Logistics & Procurement Officer.

JOB DESCRIPTION

Title : SERASI Logistics & Procurement Officer
Department : Procurement
Supervisor : Eastern Indonesia Field Manager
Location : Palu

General Description of Role:

The logistics & Procurement Officer is responsible to develop and implement purchasing strategy, to co-ordinate purchasing practices all procurement activities for SERASI field office, both grant and non grant. And, ensures there is an adequate and appropriate process to meet procurement procedure and guidelines. Areas of responsibility include inventory, reporting, and procurement data collection.

Responsibilities:

1. Ensure the logistics and procurement filling systems for SERASI are maintained.
2. Ensure regular servicing of office equipment to keep them operational and to ensure longer life of the equipment.
3. Keep track of office supplies and make sure that sufficient essential supplies are available in stock at all time.
4. Provides support for issues related to leasing, insurance and maintenance of the office.
5. Handles all shipping of project related equipment and supplies including personal effects. Obtains government clearances related to duty free importation of all such shipments.
6. Coordinate and provide logistics support to the programs.
7. Acting as Assets Focal Point for received goods/materials and supplies.
8. Ensure that all assets are received in good conditions, certify that supplies are appropriate and in accordance to the specifications required, as indicated in Purchase Order.
9. Updated and record all assets in timely manner.
10. Maintain and update the warehouse records and carry out periodic checks of stores/warehouse to ensure that stock records are properly maintained.
11. Ensure timely and quality procurement and logistics services provision according to the project's duration and action plan, while controlling project's assets and budget balance in order to achieve project's goal and objectives.
12. Undertake all substantive procurement functions for all grant and non-grant activities, including tendering, evaluation, placement and monitoring of corporate contracts;
13. Ensure fairness, transparent bidding process and effective competition, as well as best process and best value for money in all procurement and logistics activities.
14. Ensure proposal and institutional compliance in the procurement process;
15. Ensure there is internal consistency in the proposals with program and procurement elements;
16. Work closely with the Grants/Program Development section to ensure that potential procurement actions in the proposal are feasible;
17. Other operations, management and administrative tasks consistent with the overall scope of this position and any other duties as directed by Eastern Indonesia Field Manager.

Required Qualifications:

Minimum bachelor degree in relevant field (relevant experience may substitute the relevant degree). Minimum 3 years working experiences in a similar position in an NGO or an international organization.

Additional Skills:

• Having knowledge of English, both written and spoken, and to be effective communicator, dynamic and creative.
• Able to communicate fluently and effectively both verbally and in writing.
• Excellent interpersonal skills and able to manage community and working in a multi-cultural workplace.
• Must be capable of working both individually and as part of a team.

General Requirements:

Must have a willingness to travel to SERASI field offices for business purposes. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.

If you think you are up to the challenge, write to us email the latest on April 12th , 2010 and include a cover letter, your CV, 3 references, and your salary history/expectation s to:

IRD/SERASI
Suite 904, 9th Floor
Intiland Building
Jl. Jendral Sudirman No 32
Jakarta 10220
Email: opportunity@ird.or.id

No phone calls please. Only short-listed candidates will be contacted.
IRD IS AN EQUAL OPPORTUNITY EMPLOYER

Administration Manager - UCLG ASPAC

Post Title: Manager: Administration
Organization: United Cities and Local Governments Asia Pacific (UCLG ASPAC)
Duty Station: UCLG ASPAC Regional Office, Sunter, Jakarta, Indonesia
Type of Contract: Service Contract– 1 year, with possibility of extension

Background

United Cities and Local Governments Asia Pacific  (UCLG ASPAC) is one of the eight Regional Sections of the United Cities and Local Governments (UCLG) and based in Jakarta, Indonesia. UCLG is the largest local government organization in the world and the officially recognized voice of International Local Government by the United Nations.  The Asia and Pacific region is the biggest of the eight sections in UCLG with linkages to more than 10,000 local governments. It represents well over 3.76 billion people –more than half of the world population- and incorporates economically fast developing countries such as China, India and Indonesia. UCLG ASPAC is the key knowledge management hub on local government issues in the Asia-Pacific region. It promotes democratic local government, supports cooperation between cities and their associations, and facilitates programs, networks and partnerships to develop the capacity of local governments and the associations.

UCLG ASPAC is accepting expressions of interests from qualified Manager: Administration candidates. The Manager: Administration will be placed at the UCLG ASPAC regional office in Jakarta and provides support to the on-going administrative operations ensuring high quality, accuracy and consistency of work. The Manager: Administration reports directly to the Secretary General of UCLG ASPAC.

Responsibilities

The Manager: Administration will be responsible for the following:

• Establish and maintain liaison with UCLG headquarters and its regional sections as well as partner organizations
• Carry out official correspondence often at a high level
• Establish and maintain an efficient filing system
• Organize the purchase of office equipment
• Ensure sound transparent administrative and financial management including those aspects related to human resources, logistics and procurement
• Develop annual and project based budget plans
• Develop and maintain a system for cash-flow forecasting
• Process all office expenditures and ensure accuracy and compliance with existing regulations
• Conduct book keeping of routine revenues and expenditures incl. specific projects
• Manage data base for member subscriptions, prepare invoices and produce regular reports
• Administer office petty cash and ensure strict accountability
• Ensure reconciliation of UCLG ASPAC’s accounts
• Assist with the preparation and implementation of audit
• Conduct financial  monitoring at regular intervals  and report to the Secretary General
• Produce  all necessary financial and administrative reports (weekly, monthly, quarterly, yearly, activity based)
• Manage personnel affairs (records, leave, insurance, etc.)
• Ensure appropriate documentation of office operations (personnel, finance, equipment, etc.)
• Perform other duties as required from time-to-time

Special requirements of the assignment:

• Minimum  of a bachelor’s  degree in accounting, business administration, finance, economics or related field of study
• At least five years of  professional  experience in accounting or administrative  work incl. international development projects and awareness of the strict reporting requirements
• Ability to facilitate the support and logistics for events
• Good  written and verbal communication skills, especially in working across cultures
• Advanced English proficiency
• Computer software skills in all basic Microsoft word and accounting programs
• Ability to work under pressure and to deadlines
• Occasional domestic and international travel may be required

Assignment period

The assignment will be for a period of 12  months with a possibility of further extension, subject to performance review. It will commence in mid- May 2010.

Interested persons should submit a covering letter and resume by e-mail to  HRD-Division on email: aspac_ma@yahoo.co.id  (Reference: ASPAC_AM_03_10) until  17th of April  2010 at the latest.

Only short-listed candidates will be contacted. As this position will be  merit –based equal consideration will be given to both women and men.