Logistics & Procurement Officer - SERASI

SERASI is a USAID funded project which supports Indonesia's continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID's strategic grants and technical assistance program to mitigate social conflict and support peace building initiatives nationwide.
Our program currently includes activities planned for Aceh, Papua, Sulawesi, and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia.
SERASI seeks individuals for the position of Logistics & Procurement Officer.

JOB DESCRIPTION

Title : SERASI Logistics & Procurement Officer
Department : Procurement
Supervisor : Eastern Indonesia Field Manager
Location : Palu

General Description of Role:

The logistics & Procurement Officer is responsible to develop and implement purchasing strategy, to co-ordinate purchasing practices all procurement activities for SERASI field office, both grant and non grant. And, ensures there is an adequate and appropriate process to meet procurement procedure and guidelines. Areas of responsibility include inventory, reporting, and procurement data collection.

Responsibilities:

1. Ensure the logistics and procurement filling systems for SERASI are maintained.
2. Ensure regular servicing of office equipment to keep them operational and to ensure longer life of the equipment.
3. Keep track of office supplies and make sure that sufficient essential supplies are available in stock at all time.
4. Provides support for issues related to leasing, insurance and maintenance of the office.
5. Handles all shipping of project related equipment and supplies including personal effects. Obtains government clearances related to duty free importation of all such shipments.
6. Coordinate and provide logistics support to the programs.
7. Acting as Assets Focal Point for received goods/materials and supplies.
8. Ensure that all assets are received in good conditions, certify that supplies are appropriate and in accordance to the specifications required, as indicated in Purchase Order.
9. Updated and record all assets in timely manner.
10. Maintain and update the warehouse records and carry out periodic checks of stores/warehouse to ensure that stock records are properly maintained.
11. Ensure timely and quality procurement and logistics services provision according to the project's duration and action plan, while controlling project's assets and budget balance in order to achieve project's goal and objectives.
12. Undertake all substantive procurement functions for all grant and non-grant activities, including tendering, evaluation, placement and monitoring of corporate contracts;
13. Ensure fairness, transparent bidding process and effective competition, as well as best process and best value for money in all procurement and logistics activities.
14. Ensure proposal and institutional compliance in the procurement process;
15. Ensure there is internal consistency in the proposals with program and procurement elements;
16. Work closely with the Grants/Program Development section to ensure that potential procurement actions in the proposal are feasible;
17. Other operations, management and administrative tasks consistent with the overall scope of this position and any other duties as directed by Eastern Indonesia Field Manager.

Required Qualifications:

Minimum bachelor degree in relevant field (relevant experience may substitute the relevant degree). Minimum 3 years working experiences in a similar position in an NGO or an international organization.

Additional Skills:

• Having knowledge of English, both written and spoken, and to be effective communicator, dynamic and creative.
• Able to communicate fluently and effectively both verbally and in writing.
• Excellent interpersonal skills and able to manage community and working in a multi-cultural workplace.
• Must be capable of working both individually and as part of a team.

General Requirements:

Must have a willingness to travel to SERASI field offices for business purposes. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.

If you think you are up to the challenge, write to us email the latest on April 12th , 2010 and include a cover letter, your CV, 3 references, and your salary history/expectation s to:

IRD/SERASI
Suite 904, 9th Floor
Intiland Building
Jl. Jendral Sudirman No 32
Jakarta 10220
Email: opportunity@ird.or.id

No phone calls please. Only short-listed candidates will be contacted.
IRD IS AN EQUAL OPPORTUNITY EMPLOYER