Build Change (www.buildchange.org) is an award winning international non-profit social enterprise that designs earth-quake resistant houses and trains builders, homeowners, and engineers to build them. Build Change has been working in West Sumatra, Indonesia since January 2008, assisting homeowners to rebuild safe houses after 2007 and 2009 earthquakes. Build Change has the following positions open in West Sumatra.
HR and Operations Manager
Responsibilities:
HR Manager:
- Lead recruiting process by posting vacancy announcements, collecting and sorting applications and CVs
- Create and maintain national staff personnel files
- Distribute, collect and check monthly timesheets from national staff
- Prepare, complete and file contracts and hiring packets
- Track benefits accumulation and produce monthly summaries
- Produce monthly salary and Jamsostek calculations and payments
- Update and disseminate Build Change regulations
- Schedule and facilitate Performance Reviews.
Operations Manager:
- Manage operations of Build Change’s West Sumatra main office in Padang and field offices
- Implement Build Change’s procurement system, obtaining requests for quotations, keeping track of items ordered, and inventory control system
- Hire and manage vehicles and drivers including preparing contracts, coordinating schedules, implement Build Change’s vehicle manual
- Hire and manage Build Change security guards and develop a security plan for Build Change office and staff housing
- Implement Standard Operating Procedures, Emergency Plan and Tsunami and Evacuation Plan
- Locate and negotiate leases for new offices and staff housing
- Maintain IT infrastructure, including troubleshooting hardware and software issues and making backups
- Manage the budgeting, purchasing, printing or manufacturing and distribution tracking of Build Change technical resources for safe reconstruction
- Produce weekly and monthly reports on Build Change technical resource distribution
- Ensure Build Change registrations are up to date.
As Development Assistant:
- Manage the “thank you” correspondence to donors.
- Manage and update Build Change contact databases in Salesforce and Constant Contact
- Update information on fundraising websites, such as Universal Giving and Network for Good
- Support the Executive Director with fundraising research and meeting coordination as needed
Overall:
Recruit, mentor and supervise the Office Manager in Padang to support and assist with all tasks listed herein. Inform the CEO if additional staff are needed, and recruit and mentor those staff. Both of above position will be as contract employee.
*Qualifications:*
- S1 degree in Human Resources / Law, Accounting, or Management
- At least 2 years experience in Financial / Human Resources and Administration of non-profit organizations
- Attention to detail and quality control
- Strong understanding of humanitarian principles and development ethics
- Proficiency with Excel, Word and other Office applications
- Fluency in written and spoken English
*Finance Officer*
Responsibilities:
- Open bank accounts and represent Build Change in solicitation of services and resolution of problems with financial institutions
- Prepare and track bank transfers for payroll and vendor payments
- Responsible for form and payment salary, including payroll slip and payroll register
- Prepare monthly bank reconciliation and end of month report using Quickbooks
- Prepare and file vouchers with complete documentation
- Track budgets and prepare cash flow statements
- Implement Build Change’s audit compliant procurement process, including reviewing Purchase Requests submitted by Office Manager
- Ensure internal control procedures are followed for all cash disbursements, receipts, and transfers
- Ensure compliance with national tax and labor regulations
- Maintain the report of petty cash
- Review request for payments submitted by Program staff to ensure proper account codes are used, check supporting documentation is complete, check funds are available
- Provide training to all staff to ensure proper procedures are followed
- Review Purchase Requests submitted by Procurement staff and Program division to ensure compliance with Procurement and finance procedures
- Pay Vendors in a timely manner
- Manage the Weekly and Monthly Budget Reports to the Director of Administration and Finance.
- Perform other duties and responsibilities related to financial matters as requested by the Asia Program Director.
*Qualifications:*
- S1 degree in finance, business, management, or related field
- At least 3 years experience in finance
- Proficiency with Quickbooks software, internet, Excel, Word and other Office applications
- Fluency in written and spoken English and Bahasa Indonesia
- Extraordinary organizational skills, attention to detail and quality control
- Ability to work independently, solve problems and supervise staff
- Strong understanding of humanitarian principles and development ethics
Please send your CV and latest photo with position applied on the email subject to: hrd.bcindonesia@gmail.com
Vacancies will be closed 9 April 2010.
We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.
Thanks,
Human Resources Department
Build Change Indonesia
No comments:
Post a Comment