Administrative/Finance Assistant based in Bali/Malang

Administrative/Finance Assistant based in Bali.
For the Indonesia Domestic Biogas Programme

Qualification
1. Relevant education, administration skills, finance/accounting or IT background or experience.
2. Competency in Microsoft Office Software (MS Word, MS Excel, database) and E-mail.
3. Experienced in data entry, processing and printing.
4. Experienced in receptionist/front office duties.
5. Experienced in financial systems (double entry accounting system).
6. Ability to work effectively as part of a team.
7. Fair proficiency in English.

Work experience 
Minimum of 2 years relevant work experience in office administration and financial clerical task.

Management and Reporting
The Administrative/Finance Assistant will work under day to day supervision of the Provincial Coordinator of Bali

Responsibilities

The Administrative/Finance Assistant is responsible for supporting the Provincial Biogas Programme Office of Bali and Lombok in the day to day office running, including :

ADMIN:

1. Answer phone calls and receive visitors
2. Record incoming and outgoing correspondence.
3. Record incoming and outgoing warehouse stock.
4. Draft letters/documents as required.
5. Do fotocopying, scanning, faxing and sending of documents.
6. Organize logistic matters of meetings and events (such as food order, sending invitations and follow up confirmation, registration desk, etc.).
7. Handling procurement and logistical task (find quotations and prepare purchase and/or bidding documents).
8. Scan and entry data for construction documents as well as filing all documents related with construction partners, such as: pre-construction forms, biogas completion reports, etc.
9. Perform other duties as may be assigned by Provincial Coordinator, Office Manager or Finance Officer of NBPSO.
10. Update contact lists and manage the name cards holder. 
11. Filing system for incoming/outgoing documents (hard/soft copy)
12. Manage monthly timesheets
13. Manage car/vehicle usage
14. Responsible for small office maintenance tasks
15. Organise delivery of documents and programme equipment 
16. Organise travel and accommodation of staff and guests
17. Prepare contracts for vendors/suppliers

FINANCE
1. Handle petty cash
2. Record all transactions
3. Prepare liquidation reports of fund usage
4. Prepare cash advances for operational cost
5. Prepare budget breakdowns for office operational needs



Remuneration

Remuneration is competitive with what is offered by most other INGOs based in Indonesia. The nett salary for the Administrative/Finance Assistant will depend on qualifications and experience. The secondary benefits include a 13th month (THR) and health insurance. 

Additional information:

Applicants should send a CV and a cover letter to: hrd@hivos.or.id with reference code 'Vac Admin/Finance Assistant Bali/Malang' (tulis sesuai minat bali/Malang). Applications are requested by 15 November 2010; thereafter the position will remain open until filled. This post opens for Indonesian nationality only. Only short listed candidates will be contacted. For more information: www.biru.or.id