FINANCE MANAGER
Based in Jakarta (with travel to field locations as required)
Estimated start date: March 1, 2010
Under the supervision of the Program Coordinator, the Finance Manager will be responsible for the daily operations of the finance function and providing financial expertise in support of the overall strategy of the delegation. The Finance Manager's responsibilities include general controllership, financial reporting, treasury, and management functions of Canadian Red Cross (CRC) operations in Indonesia. The Finance Manager will also provide support and technical expertise to PMI (Indonesian Red Cross) in support of the goal of building safer and resilient communities.
Main Responsibilities:
- General Accounting and Management
Responsible for ensuring general accounting and data management functions are performed in accordance with CRC policies and procedures.- Collaborate with International Operations (IO) finance and Management in Indonesia to establish required financial systems and reporting in support of the effective management of new programs in Indonesia.
- Maintain the integrity of the delegation's general ledger by ensuring proper account coding and cost allocations as well as monthly account reconciliations.
- Supervise the posting of day to day transactions, ensuring proper internal controls are enforced and appropriate systems in place to maintain all required supporting documentation.
- Ensure adequate back up and retention systems are in place and followed for all finance master files.
- Provide input and support for the annual operating plan.
- Financial Reporting
- Prepare accurate, reliable, and timely monthly and/or quarterly financial reports for review by Management in Indonesia and IO.
- Develop a system for tracking financial information and providing regular updates for manager (including variances) in support of effective and informed decision making.
- Prepare the delegation's monthly cash flow forecast, ensuring adequate, but not excessive, funds are available at all times to provide for continuity of operations and services.
- Treasury Control
- Supervise the processing of bank and cash transactions; ensure compliance with CRC policies for appropriate approvals and internal control procedures for all cash disbursements, receipts, transfers and security over all control documents.
- Ensure proper security controls are in place for the management of petty cash.
- Reconcile CRC IOH transfer payments and all in country bank accounts.
- Ensure cash advance procedures are properly followed and outstanding balances are monitored and reconciled.
- Monitor cash usage and requirements; advise of possible unusual activity or requirements.
- Maintain and develop relationships with local financial institutions; advising of any potential risk management issues related to the treasury function.
- Budgets
- Assist with the development of the yearly operational budget.
- Provide support to staff in the preparation of budgets and forecasts to support new proposals or project and program realignments.
- Internal Control & Audit
- Ensure full compliance with all CRC policies and procedures;
- Ensure adequate internal controls are in place within all finance and accounting functions.
- Facilitate and participate in both internal reviews and external audits (eg. CIDA), as required.
- Support capacity building
- Under the direction of Program Coordinator, provide support to PMI chapters, branches and Pusat with regards to finance including training and mentoring to PMI staff as requested to help further strengthen their systems and procedures.
- Train, support and provide advice to delegates and national staff in financial and administrative matters.
- Other Duties:
- Work towards the achievement of National Red Cross / Red Crescent Society goals in the country / region of operation through effective managerial and lateral relations and teamwork.
- Ensure understanding of roles, responsibilities, lateral relationships and accountabilities.
- Perform other work related duties and responsibilities as may be assigned by the supervisor.
- Respecting and observing the staff regulations of CRC in Indonesia.
- Respecting and observing the Code of Conduct of CRC in Indonesia.
- Master Degree in business, commerce, accounting or a related field and 4-6 years related work experience;
- Strong background in accounting and experience with staff management and capacity building (eg: staff training) ;
- Experience in setting up new financial systems and reporting procedures considered an asset;
- International level communication skills in English and excellent Bahasa Indonesia and English;
- Ideally should have good attention to detail, analytical skill and be responsible and accountable;
- A good team player and ability to be an effective problem solver,
- Experience working with an international NGO or the Red Cross Movement is considered an asset.
- Strong computer skills especially with MS Office and Excel
Please Note: Applications should be sent to crchr@redcross.ca quoting the Ref code JKT-FM2010 as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb.
Only candidate meeting the Essential Qualifications will be considered.
Applications must be received by Sunday February 14th.
Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.
HR/ADMIN MANAGER
Based in Jakarta (with travel to field locations as required)
Estimated start date: March 1, 2010
Under the supervision of the Program Coordinator, the HR & Admin Manager is responsible for managing all the HR and Administrative activities. S/he ensures that all the right processes, systems and policies established in the IFRC Regulations are in place, maintained, monitored, and are according to applicable laws and regulations.
The HR & Admin Manager also has a strategic role in researching and providing thorough analysis on key HR matters in close coordination with the Program Coordinator as well supporting capacity building activities related to building safer and resilient communities.
S/he succeeds in meeting his/her objectives through good management of an assistant and effective collaboration with others in the team.
Main Responsibilities
- Ensure adequate and timely dissemination of human resources guidance, protocols, procedures and processes to affected offices to ensure understanding and compliance. Also ensure that implementation of the corresponding administrative procedures are put in place.
- Provide HR advice, assistance and training to staff on the interpretation of the Federation's HR policies, procedures, rules and regulations, remuneration, salary and terms and conditions, performance evaluation, disciplinary procedures, Code of Conduct as they apply to national staff.
- Liaise with IFRC on matters related to labour law, industrial relations and government regulations.
- Under the direction of the Program Coordinator provide support to PMI chapters, branches and Pusat with regards to HR & Admin including training and mentoring to PMI staff as requested to further strengthen their systems and procedures.
- Counsel, advise and guide staff in issues related to their working environment and related to HR. Identify opportunities to further staff development including mentoring and training opportunities.
- Ensure an effective records management system for HR and Admin is established and maintained.
- Play a key role in researching and providing thorough analysis on key HR matters in close coordination with the Program Coordinator.
- Oversee the good maintenance of the staff/staffing database: baseline information, tracking and monitoring elements (i.e. end of contract), contact details, and other details as will support effective human resource management.
- Oversee and support the organization of briefing/debriefing schedules and End of mission procedures for national staff, delegates and visitors.
- Ensure an Inventory and Asset list is maintained (and vehicles if applicable). Support the procurement of any additional items needed as requested as per appropriate procedures.
- Ensure any shipping and courier needs of the delegation are met in a timely and cost effective manner.
- Work with IFRC and PMI to coordinate office space in Jakarta.
- Manage all hiring process: Receive and process requests from managers for all national staff recruitment. Ensure usage and approval of relevant authorization forms.
- Compile and verify payroll data.
- Supervise and mentor assistant.
- Backstops other members of the team in absences or when workload dictates.
- Ensure effective administrative support delegates (eg: request for MSA payment, Police ID and work visas). Liaise with IFRC regarding documents supporting the Integration Agreement.
- Oversee all Administrative functions including support for accommodation for delegates (eg: monitoring leases, maintenance support when needed, etc).
- Support the assistant with regards to all travel and accommodation for all CRC staff, visitors as well as PMI staff when requested.
- Work towards the achievement of National Red Cross / Red Crescent Society goals in the country of operation through effective managerial and lateral relations and teamwork.
- Ensure understanding of roles, responsibilities, lateral relationships and accountabilities.
- Perform other work related duties and responsibilities as may be assigned by the supervisor.
- Respecting and observing the staff regulations of CRC in Indonesia.
- Respecting and observing the Code of Conduct of CRC in Indonesia.
- University qualifications in HR, Management or a related field.
- Four to six years experience with human resources support functions;
- International level communication skills in English and excellent Bahasa Indonesia and English;
- Strong computer skills especially with MS Office and Excel;
- Service oriented, initiative and creativeness, punctuality and reliability, attention to details, ability to meet deadlines and strong administrative rigor are key skills required for this position;
- Experience in Red Cross/Red Crescent movement considered an asset.
- Proven experience leading, managing and supporting staff required,
- Excellent skills in communication, mentoring and multi-stakeholder coordination and liaison skills required,
Please Note: Applications should be sent to crchr@redcross.ca quoting the Ref code JKT-HRAM2010 as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb.
Only candidate meeting the Essential Qualifications will be considered.
Applications must be received by Sunday February 14th.
Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.
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