FAO TRAINING ADMINISTRATIVE CLERK (FAO-HPAI/TAC/ 17/02-75) (NATIONAL)

Location : FAO Project Office, Directorate of Animal Health, Ministry of Agriculture, Jakarta,, INDONESIA
Application Deadline :07-Mar-10
Type of Contract :Other
Languages Required :English
Duration of Initial Contract :3 months initial contract with possibility of extension

Background

I. Organizational Context
Under the overall supervision of the FAO Representative in Indonesia, technical supervision of The Chief Technical Adviser, the general supervision of the Operations Coordinator/ Project Manager and under the direct supervision of the Senior Administrative Assistant of the project, Training Administrative Clerk is responsible for handling administration of FAO HPAI Trainings and Workshops.

Duties and Responsibilities

II. Functions / Key Results Expected
Summary of key functions:

• Prepare in advance budget estimates and list of needed supplies for the training/ workshops/ seminars/ meetings
• Make travel and hotel reservations, prepare travel authorization forms and assemble information pertinent to purpose of travel
• Facilitate all logistical/ administrative needs during the training/ workshops/ seminars/ meetings convened by the Project
• Provide proper and updated documentation of logistics/ finance during the project activities assigned
• Ensure that the office filling systems and records are properly maintained for easy retrieval
• Provide efficient reception services to guest and facilitate their travel to project sites if needed
• Supervise and monitor LDCC financial issues (travel plan, travel report, operational cash)
• Supervise and monitor training preparation, execution and finalization from each LDCC admin clerk
• Operate office equipment such as typewriter, word processor and other similar keyboard equipment as required
• Monitor supplies and equipment for the project- complete the inventory form for the project
• Coordinates with DCC Senior Administrative Clerk in monitoring and assisting LDCC offices
• Back up and assists other administrative clerks when required
• Performs other related duties as required
  

IV. Impact of Results
The key results have an impact on the success of FAO/ GOI Avian Influenza Control Programme implementation in Indonesia.

V. Competencies

• Demonstrates commitment to FAO vision, mission and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Contributes effectively to team work and team outcomes
• Consistently approaches work with energy and a positive, constructive attitude.
• Demonstrates openness to change and ability to manage complexities.
• Ability to plan own work, manage conflicting priorities and work under pressure of tight and conflicting deadlines.
• Ability to work without direct supervision
• Demonstrates strong oral and written communication skills as well as interpersonal and public relation skills.
  

Required Skills and Experience

V. Recruitment Qualifications

Education:

• Diploma or University (S1) Graduate from any related field

Experience:

• 2 years experience in administrative work
• Previous employment in international organizations preferably within the UN specialized agencies
• Possess good planning, coordination, interpersonal and communication skill
• Ability to work in a multi-cultural environment with sensitivity and respect to diversity
• Ability to work with minimum supervision
  

Language Requirements:

• Good knowledge of the English language and speak Bahasa fluently
  

All applications should be addressed to:

Operations Support Unit
Office of the FAO Representative in Indonesia,
11th floor Menara Thamrin Building
Jalan M.H. Thamrin Kav.3 Jakarta 10250
E-mail: FAO-ID@fao.org