Senior Administrative & Finance Officer - Belgian Red Cross

Belgian Red Cross is looking for a suitable candidates to fill the vacancies of Senior Administrative & Finance Officer and Driver, to be based in Jakarta.

Position: Senior Administrative & Finance Officer

Duties and responsibilities:

1) Accounting and Finance
Objective: Ensure that accountancy is kept constantly updated and is in line with Belgian Red
Cross (CRB) financial regulations.

Duties:

• Directly managing the cash box and bank account in Jakarta under the control of the Head of Mission according to CRB Regulation;
• Managing Jakarta bank account and the cashboxes ledgers;
• Allocating each expenditures to specific budget lines and accounting codes;
• Compile accountancy coming from sub-office into the main country accountancy;
• Liaise with CRB finance desk officer for accountancy validation;
• Preparing the CRB budget follow-up on a monthly basis;
• Preparing timely the Funds requests to the HQ based on forecast coming from sub-office and programmes;
• Organizing the transfers of the money between the banks and the cash boxes;
• Advice the Country Representative on budget design and follow up;
• Ensure that all the components of CRB in Indonesia are receiving adequate administrative and logistic support.
  

2) Administration
Objective: Ensure that all activities of the CRB in Indonesia are documented and filed adequately

Duties:

• Administrative and logistic support to all CRB needs in Jakarta;
• Filing all documents pertaining to work;
• Managing, following-up all the needed procurement in conjunction with the country representative and assist sub-offices as needed;
• Preparing and updating the administrative files (inventories, staff list, ongoing contractual obligations,…) in Jakarta and compiling input from programmes and sub-office;
• Organize the filling of the administrative documents in Jakarta and consolidate files list in a master list;
• Managing the administrative processes for the expatriates presence in Indonesia;
• Liaise with PMI and IFRC to maintain updated knowledge on local rules, regulations and other legal aspects regarding CRB presence and activities in Indonesia;
• Organize travel arrangements for CRB staff.
  

3) Human Resources Management
Objective: Ensure that CRB is in the line with the Human Resources Rules, and Regulation adopted by the IFRC in Indonesia for the local staff

Duties:

• Managing the payroll and the administrative staff files of all CRB national staff with the support of the admin officer in the sub-office;
• Management of staff leave days;
• Follow up on medical insurance claims;
• Managing on a day-to-day basis the driver based in Jakarta;
• Support staff recruitment.
  

4) Support to CRB Country Representative in Indonesia
Objective: Assist the CRB country representative in his/her function

Duties:

• Accompany or represent the CRB Country Representative in relevant meetings and forums within the Red Cross movement and with local authorities;
• Provide written and verbal translation works within CRB Indonesia.
  

Requirements

• Bachelor degree in Administration or accounting or an appropriate related field or discipline with a minimum 4 years relevant work experience in technical role.
• Fluent English (both oral and written).
• Excellent computer skills including Word, Excel, Power Point, outlook.
• Very good oral and written communication skills and strong interpersonal skills.
• Self starter with initiative to undertake work with minimal supervision;
• Experience in the Red Cross Movement and/or with other NGO’s would be an advantage;
• Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.
  

How to apply:
Sent your application, curriculum vitae and clearly stated the salary expectation to: ifrc.recruitment@ gmail.com

Please indicate on the subject heading: Application for Sr. Admin & Finance Officer or Application for Driver

Application papers should be submitted at the latest on 11 September 2009.

Only short listed candidates will be notified.