GRANTS MANAGER - IRC JORDAN

GRANTS MANAGER
the International Rescue Committee
Jordan

The IRC began serving the humanitarian needs of Iraqi refugees and vulnerable host community members in Jordan and Syria in 2007, and is in the process of initiating programs to assist communities in the West Bank/Gaza. IRC’s current programs in these areas include approximately 5 grants totaling roughly $5 million for cash assistance, education, livelihoods, and combating violence against women.

Responsibilities:
The Grants Manager will be responsible for tracking and managing all grants for the IRC in Jordan, Syria, and the West Bank/Gaza. This includes maintaining files, facilitating grant meetings and budget to actual reviews, improving staff capacity in data collection, overseeing monitoring and evaluation, coordinating and drafting all donor reports and modifications, and ensuring program quality and compliance in cooperation with program, finance, and operations staff. The Grants Manager will also coordinate and draft project proposals, manage program information, and produce briefing materials. The position will report to the Program Director.

This is a six-month position, with possible extension (pending resources).

Duty and Task:

• Develop and maintain an intimate knowledge of IRC’s Program framework.
• Become fully conversant in all IRC programs in Jordan, Syria, and the West Bank/Gaza through a thorough review of program materials, orientation with key staff and field visits.
• Organize timely Grant Planning, Grant Opening, Review, and Closing Meetings, and monthly Budget versus Actual meetings with Finance, Operations and Program staff.
• Set up adequate systems for sub-grant tracking and reporting, and draft sub-agreements.
• Maintain a report tracking system; directly coordinate drafting of all donor reports; compile and finalize the reports; manage report review and submission processes. Ensure timeliness, accuracy and quality of donor reports.
• Establish and maintain electronic and hard files for all grants as per IRC practices, an electronic photo library, and all relevant internal and external program information.
• Draft program briefing materials, and respond to requests for program information from IRC Regional Management, IRC HQ, donors, and others.
• In coordination with Finance and Operations, monitor and facilitate compliance of programs with donor and IRC commitments and requirements, including program progress and adherence to objectives, submission of timely modification and extension requests, procurement regulations and requests for waivers/derogations, etc.
• Liaise regularly & work very closely with the Program Director and program, operations, security and finance staff to coordinate program planning.
• Coordinate project design, proposal and budget development process for all proposals to public and private-sector donors for regional and nation-wide emergency and post-conflict development programs.
• Organize needs assessments and data collection as necessary to feed into project design.
• Serve as primary writer for proposals.
• Undertake other tasks as requested by the Program Director.
  

Requirements:

• Master’s Degree in international relations or other relevant field (experience can replace academic qualifications).
• 2 years of international NGO experience in a similar position.
• Proven ability to design projects and develop winning proposals to public and private-sector donors, including solid practice of the logframe approach.
• Excellent written and spoken English essential, Arabic a plus.
• Excellent organizational and writing skills, data management experience, ability to determine priorities and attention to detail a must.
• Knowledge of institutional donors (PRM, United Nations, USAID/OFDA, ECHO, DFID, etc.) regulations, procedures and requirements a plus.
• Proven ability to coordinate, manage and delegate work appropriately.
• Ability to work under stress and with tight deadlines.
• Ability to work in a multicultural context as a respectful team player.
• Willingness to travel to the field on an ad hoc basis.
• High-level of knowledge and practice with Word, Excel and Outlook required.
  

For more information on our Middle East programs please click http://www.theirc.org/where/middleeast.html.

Please apply at www.ircjobs.org