Administrative Clerk - IOM

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

International Organization for Migration (IOM) Indonesia is looking for Administrative Clerk according to the terms of reference below.

Interested candidates are invited to submit their applications to hrjakarta@iom.int not later than 12 August 2009 indicating the reference code below as subject.

All candidates are requested to specify their availability date in the application form.
Please note that only short-listed candidates will be contacted.

Reference No : SVN/ID10/2009/ 059
Position Title : Administrative Clerk
Classification : General Service Staff, Grade 3
Duty Station : Jakarta - Indonesia

Type&duration of contract : Special All Inclusive, 3 months with possibility of extension

General Functions:
Under the overall and direct supervision of the Police Project Manager (PM), he/she will be responsible for the following functions:

1. Provide simultaneous administration- related tasks to the PP-PM.
2. Draft out going letters, documents concerning Police Project's activities.
3. Maintain security and confidentiality of information and documents as instructed.
4. Facilitate contacts between the PP PM or other project staff based in Jakarta or field staffs, and other parties as deemed necessary in the course of the work.
5. Updating the project's database & maintenance of files & important documents related to the project activity, in close coordination with the national Police Project activity at the IOM Jakarta office and other branch offices.
6. Assist in the planning, coordination and arrangement for successful conduction of mission events such as seminars/conferences, meetings, presentations, and other activity: including necessary paper requirements, travel and hotel arrangements, and trip itineraries when necessary.
7. Maintain good relationships with Special Assistant of Kapolda, LO and Police Project's Contact Persons in Polda Jakarta, Police Districts, Municipality Police and SPN Jakarta.
8. Perform other duties and responsibilities assigned by Police Project Project Manager, i.e.:
   
   • Answer and forward as necessary In/Out phone calls and fax
   • Receive/send and distribute In/Out mail
   • Keep a log book of all In/Out phone calls, fax and mail
   • Receive visitors and inform the IOM PP staff accordingly
   • Make travel arrangement for all IOM PP staff
   • Participate in official meetings, appointments and travel as required.
   • Coordinate with logistics re staff transportation to/from airport
9. Perform such other duties as may be assigned.
   

Desirable qualifications:

• Diploma degree or relevant experience in social sciences, social work, or languages.
• At least one year in Administration, interpretation and/or translation work.
• Experiences in areas related to the work of humanitarian matters. Experience gained from working in the UN an advantage.
• Proven ability to interact effectively with government official/local authorities is essential.
• Good drafting ability and communication skills, both oral and written to produce reports.
• Demonstrated ability to work in multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural background.
• Thorough knowledge of English
  

For more detail info about us, please visit our website : www.iom.or.id