ADMINISTRATION/PERSONNEL OFFICER - ASEAN SECRETARIAT

THE ASEAN SECRETARIAT JAKARTA invites INDONESIAN citizens and ASEAN
NATIONALS with permanent resident status in INDONESIA to apply for the following position:

ADMINISTRATION /PERSONNEL OFFICER

As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of South East Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base.

In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States prescribe to the AEC Blueprint and are supported by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II.

The ASEAN Secretariat is seeking qualified candidates to fill the vacancy post of Administration/Personnel Officer to support the AADCP II and work closely with the HRD and Administration Division of the ASEAN Secretariat pertaining to all aspects of day-to-day administration and personnel/HR matters.

Duties and Responsibilities:
The Administration/Personnel Officer* *duties will cover, but not limited to, the following:

1. Support the preparation required for meetings, events and travel of persons involved in AADCP II programs:
   
   • Liaise with contractors, consultant and other proponents in planning and budgeting for meetings and travel.
   • Facilitate and provide logistical support in relation to meetings/workshops.
   • Prepare travel advance request, travel settlement and other administrative.
   • Manage bookings for transport and lodging for AADCP II officers.
   • Maintain documentation and record, check the accuracy and completeness of document.
   
   
2. Manage the personnel/human resources development activities of AADCP II in close coordination with the HRD and Administration Division, including:
   
   • Manage the recruitment, selection and performance assessment process
   • Assist with queries related to HR and personnel
   • Process visas and permits
   • Assist with queries related to HR and personnel.
   • Provide support in managing the day-to-day operations and the human resources/organizational development aspect of the AADCP II in close coordination with the HRD and Administration Division, including:
   • Manage recruitment and selection process.
   
   
3. Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.
   

Requirements:

• At least Bachelor degree in Business/Public Administration or a related field.
• A minimum of five (5) years relevant work experience in technical role.
• Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
• Excellent command of English, written and spoken.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• Proven skills in problem solving in a complex organisational environment and in work planning.
  

General qualifications:
Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; and ability to function effectively independently and as part of a team.

Remuneration:
Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period. An attractive salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated commensurate with experience and qualification.
There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, and hospitalisation insurance.

How to apply:
Send your application highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport-sized photograph and certified true copies of educational certificates obtained

to the:
Personnel and Training Unit, ASEAN Secretariat,
70A Jalan Sisingamangaraja,
Jakarta 12110.

You can also email your application to: hr-asean@aseansec.org

Please indicate on the subject heading: Application for AADCP II administration/Personnel officer.

Application papers should reach the ASEAN Secretariat by 4 September 2009

The Selection Committee’s decision is final and only shortlisted candidates will be notified.