ADMINISTRATION/PERSONNEL OFFICER - ASEAN SECRETARIAT

THE ASEAN SECRETARIAT JAKARTA invites INDONESIAN citizens and ASEAN
NATIONALS with permanent resident status in INDONESIA to apply for the following position:

ADMINISTRATION /PERSONNEL OFFICER

As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of South East Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base.

In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States prescribe to the AEC Blueprint and are supported by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II.

The ASEAN Secretariat is seeking qualified candidates to fill the vacancy post of Administration/Personnel Officer to support the AADCP II and work closely with the HRD and Administration Division of the ASEAN Secretariat pertaining to all aspects of day-to-day administration and personnel/HR matters.

Duties and Responsibilities:
The Administration/Personnel Officer* *duties will cover, but not limited to, the following:

1. Support the preparation required for meetings, events and travel of persons involved in AADCP II programs:
   
   • Liaise with contractors, consultant and other proponents in planning and budgeting for meetings and travel.
   • Facilitate and provide logistical support in relation to meetings/workshops.
   • Prepare travel advance request, travel settlement and other administrative.
   • Manage bookings for transport and lodging for AADCP II officers.
   • Maintain documentation and record, check the accuracy and completeness of document.
   
   
2. Manage the personnel/human resources development activities of AADCP II in close coordination with the HRD and Administration Division, including:
   
   • Manage the recruitment, selection and performance assessment process
   • Assist with queries related to HR and personnel
   • Process visas and permits
   • Assist with queries related to HR and personnel.
   • Provide support in managing the day-to-day operations and the human resources/organizational development aspect of the AADCP II in close coordination with the HRD and Administration Division, including:
   • Manage recruitment and selection process.
   
   
3. Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.
   

Requirements:

• At least Bachelor degree in Business/Public Administration or a related field.
• A minimum of five (5) years relevant work experience in technical role.
• Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
• Excellent command of English, written and spoken.
• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
• Proven skills in problem solving in a complex organisational environment and in work planning.
  

General qualifications:
Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; and ability to function effectively independently and as part of a team.

Remuneration:
Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period. An attractive salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated commensurate with experience and qualification.
There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, and hospitalisation insurance.

How to apply:
Send your application highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport-sized photograph and certified true copies of educational certificates obtained

to the:
Personnel and Training Unit, ASEAN Secretariat,
70A Jalan Sisingamangaraja,
Jakarta 12110.

You can also email your application to: hr-asean@aseansec.org

Please indicate on the subject heading: Application for AADCP II administration/Personnel officer.

Application papers should reach the ASEAN Secretariat by 4 September 2009

The Selection Committee’s decision is final and only shortlisted candidates will be notified.

Senior Administrative & Finance Officer - Belgian Red Cross

Belgian Red Cross is looking for a suitable candidates to fill the vacancies of Senior Administrative & Finance Officer and Driver, to be based in Jakarta.

Position: Senior Administrative & Finance Officer

Duties and responsibilities:

1) Accounting and Finance
Objective: Ensure that accountancy is kept constantly updated and is in line with Belgian Red
Cross (CRB) financial regulations.

Duties:

• Directly managing the cash box and bank account in Jakarta under the control of the Head of Mission according to CRB Regulation;
• Managing Jakarta bank account and the cashboxes ledgers;
• Allocating each expenditures to specific budget lines and accounting codes;
• Compile accountancy coming from sub-office into the main country accountancy;
• Liaise with CRB finance desk officer for accountancy validation;
• Preparing the CRB budget follow-up on a monthly basis;
• Preparing timely the Funds requests to the HQ based on forecast coming from sub-office and programmes;
• Organizing the transfers of the money between the banks and the cash boxes;
• Advice the Country Representative on budget design and follow up;
• Ensure that all the components of CRB in Indonesia are receiving adequate administrative and logistic support.
  

2) Administration
Objective: Ensure that all activities of the CRB in Indonesia are documented and filed adequately

Duties:

• Administrative and logistic support to all CRB needs in Jakarta;
• Filing all documents pertaining to work;
• Managing, following-up all the needed procurement in conjunction with the country representative and assist sub-offices as needed;
• Preparing and updating the administrative files (inventories, staff list, ongoing contractual obligations,…) in Jakarta and compiling input from programmes and sub-office;
• Organize the filling of the administrative documents in Jakarta and consolidate files list in a master list;
• Managing the administrative processes for the expatriates presence in Indonesia;
• Liaise with PMI and IFRC to maintain updated knowledge on local rules, regulations and other legal aspects regarding CRB presence and activities in Indonesia;
• Organize travel arrangements for CRB staff.
  

3) Human Resources Management
Objective: Ensure that CRB is in the line with the Human Resources Rules, and Regulation adopted by the IFRC in Indonesia for the local staff

Duties:

• Managing the payroll and the administrative staff files of all CRB national staff with the support of the admin officer in the sub-office;
• Management of staff leave days;
• Follow up on medical insurance claims;
• Managing on a day-to-day basis the driver based in Jakarta;
• Support staff recruitment.
  

4) Support to CRB Country Representative in Indonesia
Objective: Assist the CRB country representative in his/her function

Duties:

• Accompany or represent the CRB Country Representative in relevant meetings and forums within the Red Cross movement and with local authorities;
• Provide written and verbal translation works within CRB Indonesia.
  

Requirements

• Bachelor degree in Administration or accounting or an appropriate related field or discipline with a minimum 4 years relevant work experience in technical role.
• Fluent English (both oral and written).
• Excellent computer skills including Word, Excel, Power Point, outlook.
• Very good oral and written communication skills and strong interpersonal skills.
• Self starter with initiative to undertake work with minimal supervision;
• Experience in the Red Cross Movement and/or with other NGO’s would be an advantage;
• Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.
  

How to apply:
Sent your application, curriculum vitae and clearly stated the salary expectation to: ifrc.recruitment@ gmail.com

Please indicate on the subject heading: Application for Sr. Admin & Finance Officer or Application for Driver

Application papers should be submitted at the latest on 11 September 2009.

Only short listed candidates will be notified.

PSYCHOSOCIAL WORKER - Action contre la Faim (AcF)

Action contre la Faim (AcF) is a non-governmental, non-political and non-profit making humanitarian organization. In Indonesia, its projects address the areas of water and sanitation, food security, and disaster preparedness. Activities including repair and construction of
infrastructures, construction of showers and latrines, hygiene education, distribution of farming and fishing equipment, support to income-generating activities, and socioeconomic and environmental impact studies.

If you are dynamic and professional person, we are offering you a unique opportunity to develop your skills in a multicultural environment:

Position: PSYCHOSOCIAL WORKER
Deadline for submission of applications: 3rd September ,2009

Terms of Reference:
Post Code: RJA 12/Psychosocial/ Prog/VIII/ 09
Post Title: PSYCHOSOCIAL WORKER
Location/Duty Station: Soe - NTT
Starting Date: Immediately
Contract Determined 3 month, possible to be extended

Responsibilities:

• Implemented integrated psychosocial/ care practices education curriculum based on community needs
• Participate in implicating the beneficiary communities in the project:
  
  • Implemented and supervise of psychosocial activities by local NGO staff and health kaders (technical supervision)
  • Monitoring the psychosocial activities

Desired Qualifications:

• Indonesian citizen, Bachelor degree in Psychology or related field.
• Strong experience in psychologist in relation with child development and direct community work.
• Experiment in nutrition and especially infant feeding and care practices will be an additional value
• Analytical skills
• Oral and written communication skills, computer skills (reporting and data analysis)
• At least 5 years professional experience with NGO’s,
• Good organizational skills
• Good presentation and communication: ability to speak in front of numerous beneficiaries and authorities
• Good knowledge of Indonesian Ministry of Health structures and policies
• Fluent Bahasa Indonesian and English (spoken and written)
• Able to work in remote area
  

Interested and qualified applicants are encouraged to applyand should submit a one-page cover letter stating current and expected salaries, updated CV in English and latest photograph, together with complete contact details of two professional referees (if possible) as attachment to:

acfrecruitment@yahoo.fr
(Please put the Post Title + your name in the email subject)

Only short-listed candidates will be contacted.

All ACF members are committed to respect the 6 leading principles of the organization: independence, non-discrimination, free and direct access to victims, professionalism and transparency.
ACF is an equal opportunity employer.

Project Coordinator - Jajanan Balita Sehat Project

Mercy Corps, an international relief and development organization that focuses on alleviating hardship, reducing poverty and improving living conditions of vulnerable populations in crisis urgently searching for qualified Indonesia citizens for:

Position : Project Coordinator - Jajanan Balita Sehat Project
Based : Banda Aceh
Durrations of Assignment : 10 Months

This position will be responsible for the development, implementation and monitoring and evaluation of the project including economic and nutritional aspects

Qulifications:

• The candidate must have a strong economic development, health, training and/or behaviour change experience and proven ability to develop program strategies,
• Manage and mentor staff, implement and monitor and evaluate behavior change programs.
• Able to work effectively with and communicate well at both governmental and community levels.
• S/he should be familiar with the concepts of using data for decision-making.
• Proficiency in Microsoft Word, Excel and other computer program are required, as well as a high level of English language oral and writing skills.
• Experience in creating, implementing and completing a project independently
• Have previous health promotion, media, advertising, business or Mercy Corps experience
  

Position : Senior Program Officer - Jajanan Balita Sehat Project
Based : Banda Aceh
Durrations of Assignment : 10 Months

This Position will work with the program coordinator to develop, implement and monitor and evaluate the project including both the economic and nutritional aspects

Qualificatios:

• The candidate must have experience in at least one of the following areas: economic development, health, advertising, media, nutrition, nursing, training and/or behaviour change.
• The candidate must also be able to work effectively with and communicate well at both governmental and community levels.
• He or she should be familiar with the concepts of using data for decision-making.
• Proficiency in Microsoft Word, Excel and other computer program are required, as well as a high level of Acehnese language oral and writing skills.
• Have previous nutrition, business, advertising and behaviour change experience.
  

Program Summary :
Jajanan Balita Sehat is currently an innovative community-based urban nutrition project being piloted in Jakarta. The program aims to address both short-term vulnerability and long-term poverty and malnutrition by increasing the availability of convenient, low-cost, high-quality food for children under five, and at the same time offering a new avenue of economic opportunity. While a myriad of convenient food choices exist for adults, there was a dearth of options for children under five, a time of special nutritional needs.

In Jakarta Mercy Corps facilitated the evolution of a new niche micro-market business in the community called ‘Jajanan Balita Sehat’ (Healthy Street Foods/Snacks for Children Under Five) targeted at both providing cheap, nutritious meals for children while at the same time providing much-needed additional income to entrepreneurial women and their families.

This project will adapt the ‘healthy baby food program’ to operate in Banda Aceh. The aim is to improve the nutritional intake of at least 1,000 children under five and improve the lives
of food vendor groups.

If you are interested please submit your CV, salary requirement, and all relevant documents to :

MERCY CORPS
HUMAN RESOURCES OFFICER
Jl.Krueng wayla No.1, Geucu Komplek
Kec.Banda Raya, Banda Aceh, 23239
Phone : 0651-48125,
Fax : 0651-48047
Email :hr@ba.id.mercycorps.org

DEADLINE : 6 SEPETEMBER 2009
ONLY SHORTLISTED CANDIDATE WILL BE NOTIFIED

Information and Documentation Assistant - AMAP

Please be advised that the Asset Mapping Assistance Project (AMAP), Banda Aceh is seeking to recruit for the position of:

Information and Documentation Assistant - (ASAP until 30NOV09)

SELECTION CRITERIA & REQUIREMENTS
Completing forms and documentation in compliance with administrative requirements; Support office Manager and Administration team in the organizing documentation for archiving and storage for shipping at the end of project;Assist with collecting, preparing, recording, relevant documents and printed publications; Supporting general administrative needs of all teams ensuring that all required workshop documentation are copied and collated on a timely basis; Record and archive (hardcopy and electronically) all publications, reports, documents, studies, project documents, and other related documents etc. brochures, magazines, newsletters, promotion material;Assist team members with accurate reconciliation of travel documentation as per administrative requirements; Work with Office Manager to collect existing documents; receive incoming documents for storage and shipping at project end;Prepare and label documents for archiving and use;Store documents according to classification. Arrange equipment, materials etc required for workshops and facilitations; Assist in and/or carry out other project activities and any other tasks as assigned.

Mandatory Requirements
Secondary school graduation;Completi on of a vocational/technical course, college education or similar;At least 1year of professional working experience in a similar position;Good working knowledge of administrative systems and processes;Proven ability of an attention to detail;Language skills (Bahasa and English).

Please send a cover letter: re “position you are applying for”, addressing the selection Criteria and Mandatory requirements, with your CV, and current referees (all in English)

to: vanny.sihombing1@ gtz.de
before 5.00pm Monday, August 31 2009.

Note only short-listed candidates will be contacted for interviews.