As part of global Habitat for Humanity, Habitat for Humanity (HFH) Indonesia – the national foundation established in 1997 – is responding to the disaster of earthquake in West Java and West Sumatera, now seeking Indonesians who are competent, active and experienced professionals to join our team for the Disaster Response Program.
These positions are based in Jakarta, Indonesia and occasionally travel to the Disaster Affected areas in the Country
1. DR Finance Manager
- Duties & Responsibilities:
- To evaluate and implement improved financial management systems of HFH Indonesia Disaster Responses (DR) in coordination with the area disaster response office, local programs, Area Finance, Area/HQ Development and donors.
- Primary Objectives:
- Evaluate and develop appropriate financial policies, processes, tools and staff needed for DR financial management.
- Participate in disaster response planning team including the assessment process of the Country, DR fundraising proposals including bilateral/multilate ral funded proposals. Based on the assessment results and donors requirements, develop the appropriate financial management plan for the response.
- Initiate and assist HFH Indonesia staffs with the implementation of the financial systems for the response. (i.e., staffing, training, policies, procedures, internal controls, software, reporting). Support the development of other administrative systems as needed.
- In coordination with the DR Project Manager, oversee the financial management of the disaster response, assuring good customer service and compliance with minimum financial standards.
- Coordinate with the implementing staff, donor countries and HFH Indonesia staff to assure timely and accurate financial and statistical reporting.
- Timely evaluation of the financial management processes before, during and after the response. Revise disaster response financial processes, tools and manuals based on feedback and program evaluation
- Develop and monitor financial management performance indicators
- Skills and Experience Requirements:
- Bachelor’s degree (S1) in Accounting or Finance with minimum of 5 years in related fields and supervisory experience
- Experience working in an international organization preferably in an NGO with 2-3 years experience in Disaster Response projects
- Good command of English
- Ability to work in highly changing environment of a post disaster context
- Direct experience in the project and grant accounting
- Working knowledge of accounting software, QuickBooks, SunSystems or similar programs.
- Advanced skills in the use of spreadsheets, word-processing programs and the Internet.
- Cross cultural management, Communication and presentation skills.
- Ability to communicate with and influence senior leadership.
- Ability to move between big picture and details.
- Servant Leadership: Model servant leadership and motivate other leaders, staff members, beneficiaries and volunteers in following the vision of HFH.
2. DR Grant Manager
- Detail Responsibilities/ Duties
- Plan and implement the rollout of grants in HFH Indonesia Offices/projects.
- Help to assure accountability and oversight for all bilateral and multilateral grants finances in HFH Indonesia.
- Work within the Country structure to ensure capacity building and ensure proper management and compliance with grant requirements, grant financial reporting, grant audit and monitoring, and facilitate a zero 'administrative- findings & questioned-cost' status in the Country.
- The Grant Manager will perform the above role either as a program team lead, a program team member, or as a thematic knowledge manager.
- Monitor grant compliance in the Country:
- Work very closely with Area and National Offices staff on grant finance issues in the area.
- Develop policies and procedures to manage multilateral and bilateral grants according to donor requirements.
- Review grants proposals and budgets to ensure appropriate costs are included and to determine the level of financial support and capacity needed for implementation.
- Ensure accountability and compliance for all bilateral and multilateral grants in the area.
- Oversee the reporting on all grants in the Country to ensure compliance with approved policies and procedures including allocations and allowances.
- Design and prepare reports using SUN Systems/Vision XL/Vision Executive or other system required
- Track expenses vs. budgets and advice management about possible over/under expenditure and ways of solving the problem including budget revisions and (no) cost extensions if needed.
- Design, develop and maintain grants management database and filing system for all grant agreements, modifications and financial reports.
- Design, develop and maintain monitoring systems which will provide timely and periodic reports to HFHI and which will be able to identify problems that grantees are encountering in implementing their grant activities.
- Oversee the work of the Grants Compliance Officer.
- Perform a full range of consultative, advisory, monitoring, information gathering, evaluation and analysis.
- Act as the point person in the Country with Area or HQ and donor agency on issues related to grant management.
- Assist, train and monitor implementation
- Track Compliance on Grant Issues & Grant Audit Findings
- Other tasks as assigned
- Skills and Experience Requirements
- Bachelor’s Degree (S1) in related fields with minimum of 5 years hands on accounting or finance experience.
- Good command in English
- Knowledge of and experience with major donor agencies such as USAID, EU, DIFID preferred
- Knowledge of Development work is also preferred.
- Thorough knowledge of GAAP, internal control systems, OMB A-110, A-122 and A-133 circulars and Government Auditing Standards.
- Experience with financial report, budget preparation and compilation
- Proficiency in MS Office Applications and experience working with several different accounting software packages required.
- Strong analytical and communication skills. Detail oriented and ability to work and interpret numbers, figures and other financial information.
- Patience and perseverance in understanding and explaining issues with field staff.
- Ability to develop and lead appropriate training program in grant compliance.
- Requires a high level of organizational and management skills. Must also have a proven track record of successfully training, developing/mentorin g, supervising a large pool of staff in a decentralized environment.
- Ability to address issues and effect change through persuasion and diplomacy.
- Must have ability to work effectively in a cross-cultural environment with multi-national staff.
- Ability to work under pressure and with minimum supervision, be a self-starter, team builder, innovative and demonstrate the capacity for maintaining high professional standards.
- Travel within the Country will be a requirement to review grants compliance, conduct trainings, pre-audits etc.
- Servant Leadership: Model servant leadership and motivate other leaders, staff members, beneficiaries and volunteers in following the vision of HFH.
Please send your resume with a covering letter specifying which position you are applying for and briefly explaining how your experience is relevant to this position by e-mail to Human Resources Department: recruitment@habitatindonesia.org.
Application should be received at latest on 13th November 2009.
For more information of Habitat for Humanity Indonesia, please visit www.habitat.org or www.habitatindonesia.org
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