Program Coordinator - PACTA

Peace Architecture and Conflict Transformation Alliance (PACTA) PACTA is a Finnish registered NGO dedicated to the resolution of violent conflicts and conflict transformation work, with a particular focus on Muslim areas in Asia. The name derives from the Latin phrase ‘pacta sunt servanda’ – agreements must be kept. This principle provides the guiding philosophy of the organisation which is also underpinned by a belief in the importance of patience, understanding, persistence, sensitivity and imagination. PACTA is currently operational in two countries in Asia.

Closing date: 18 Jan 2010
Location: Indonesia, Aceh and Jakarta

POSITION BACKGROUND
Over four years on from the landmark signing of the Helsinki Memorandum of Understanding (MoU) in August 2005, Aceh has witnessed a remarkable transformation. But whilst enormous progress has been made in the province, serious challenges remain. Full implementation of the MoU is still not guaranteed and although the recent elections have transformed the political landscape, the underlying structural economic, social and political inequalities which have been at the heart of the conflict in Aceh continue to be a challenge.

In close cooperation with our Indonesian partner, the Indonesian Peace Institute (IPI), PACTA is embarking on an initially three year program – IPI-PACTA Aceh Program (IPAC) – designed to contribute to longer-term peace-building by facilitating dialogue between people previously divided by violent conflict, promoting an inclusive and accountable political culture and ensuring ordinary Acehnese have a stake in and ownership over the peace process.

PACTA is now looking for an exceptional candidate to oversee this program and provide strategic and technical support to IPI, with commencement as of February-March 2010.

JOB FUNCTIONS
The following specific duties have been enumerated mainly for the incumbent to have a clear understanding of the position and the roles and responsibilities expected and should therefore not be considered absolute and exhaustive.

1. Provide strategic guidance and oversight to IPAC.
2. Provide technical support, advice, training and guidance to IPAC and ensure that IPAC is implemented in line with the various program documentation.
3. Provide technical support and operational guidance to the IPAC Program Manager in the delivery of his/her tasks and ensure that it is managed in line with PACTA and donor standards, policies and procedures, specifically in:
   
   • Monitor the financial management of the program
   • Develop/refine the administrative policies and procedures of the program
   • Report progress of activities to the Program Director
   • Ensure compliance with IPAC obligations as indicated in the program document, work plan and budget
4. Be the primary communications liaison person between PACTA and the IPI, specific to IPAC. This includes regular program reports through the PACTA Program Reporting Process and ad hoc communications as and when required.
5. Ensure that the Program Director remains abreast of important programmatic developments.
6. Ensure that gender mainstreaming remains a program priority.
7. Provide substantive and coordinating support regarding fundraising and donor relationship management. This may include identifying potential donors, drafting and/or revising project proposals and/or budgets, meeting narrative reporting requirements, periodic briefings to donor representatives, as well as participating in donor contacts.
8. Provide substantive and coordinating support for public communications about IPAC and its activities. This may include drafting of communications for website information, including identifying suitable materials as appropriate.
9. Undertake periodic monitoring of ongoing program activities to validate reports received, review program performance and recommend appropriate interventions for improved implementation.
10. Liaise with national and international organizations and non-government organizations and other institutions as necessary.
11. Assist in preparing and coordinating meetings, seminars, conferences, workshops for IPAC.
12. Undertake other duties that may be assigned from time to time by the Program Director.
    

REQUIRED QUALIFICATIONS

• A graduate degree in social or political science, international relations, development studies or other relevant disciplines.
• 5-7 years experience in political, developmental and/or humanitarian work, field and Asia experience strongly desired or relevant experience from the private sector for a similar length of time; prior experience of Indonesia desirable.
• Strong commitment to building peace in line with PACTA values and principles.
• Strong administration skills including experience in budgeting, cash flow management and budget analysis; proposal and donor report writing.
• Strong spoken and written communications skills in English and Bahasa Indonesia;
• Comfortable with distance communications.
• Values teamwork and demonstrates humility, honesty, and flexibility.
  

How to apply:
To be considered for this position, please submit a cover letter, resume, salary history, three professional references together with the date of availability to info@pacta.fi