ACTED (Agency for Technical Co-operation and Development) is an international NGO founded in 1993 and headquartered in Paris. ACTED provides relief to victims of conflict and natural disasters as well as local vulnerable populations. Its activities range from emergency relief to long-term development projects. ACTED implements around 150 projects a year in twenty countries in Africa, Central Asia, Europe, Latin America and the Middle East.
ACTED has been working in Indonesia since April 2005 assisting those affected by the tsunami and Nias earthquake. ACTED is now starting emergency projects in Padang for the earthquake-affected populations of Padang Pariaman and Agam district.
ACTED is currently looking for qualified staff to fill a few position in Padang Pariaman, West Sumatra. This project will consist in the distribution of tool kits, and the organization of Cash For Work Activities for 800 families for clearing and rehabilitating community infrastructures in 6 to
10 villages.
1. “Project Manager for emergency economic assistance”
Responsibilities
The Project Manager responsibilities will include support to the expatriate program manager in:
- Project delivery, on time and according to the budget;
- Compliance with quality standards;
- Management and development of a national staff team;
- Project planning;
- Compliance with ACTED’s internal systems and regulations;
- Demonstrated project management skills and experience;
- Experience in Cash For Work is a plus
- Strong organizational skills
- Excellent communication and drafting skills;
- Field management experience;
- An understanding of finance and logistics procedures;
- An ability to work with local authorities and community leaders;
- Good command of English required
- Ability to operate Microsoft Word, Excel and Project Management software is a requirement
- The Emergency Economic Assistance Project Manager is in charge of a team of 6 technical supervisors, 3 community mobilisers and 2 Cash For Work Cashiers. He/She will have to develop together with the Expatriate Program Manager the relevant schedules for the implementation of all activities.
- He/she will ensure that ACTED’s relation with partners (communities, other NGOS, etc.) are good and regular during the complete duration of the program.
- He/she will ensure a continuous training to the team under his/her responsibility on community mobilisation and Cash For Work follow up
- He/she will supervise the implementation of community mobilisation activities: beneficiaries identification (for Cash for Work activities, for prívate house clearing and emergency shelter construction, etc), public Works identification (irrigation Canals, public building clearing, emergency watsan, etc),
- He/She will supervise the implementation of the Cash For Work activities:
- Distribution of toolkits
- Organisation of workers groups
- Follow up of the infrastructure works
- He/she will have to anticipate the financial needs of his team and prepare weekly and monthly cash request to be submitted to the Program Manager.
- He/she will report to the Program Manager both weekly and monthly about the activities, achievements, problems and challenges of his team on the field.
- He/she will draft out tools to ensure a regular monitoring and evaluation of all the activities.
- He/she shall also be asked additional tasks by the Base Manager
- Salary starting from IDR 6.700.000,- according to experience and ACTED salary scale
2. “Technical Supervisor”
General Function
Under supervision of Program Manager, she/he responsible for all activity program in the field especially for the quality, ensuring daily workers are effective, materials need are supplied, and maintaining good relationships with the worker and beneficiary, as per ACTED procedure
Specific Duties
- To organize, coordinate and manage duty of daily workers
- Work under supervision of Program Manager and support Program Manager in technical designs for Project
- Have capability to evaluate work performance
- Give a good role modelfor field staff and other staff
- Have a work loyality and consulting on decisions with Program Manager
- Have a good technical skill and always improve his/her computer literacy, English and communication skill.
- Can handle any technical problem in the field and feedback on these to the Program Manager
- Ensure good relations with the community and report any problems to the Program Manager immediately.
- Complete other jobs needed for program activity in consultation with the department head.
- Salary starting from IDR 3.250.000,- according to experience and ACTED salary scale
3. “AMEU Monitors”
Function
Under the supervision of the AME manager and the Head of AME, the monitoring officer shall carry out the following duties:
- Maintains and supervises the data collection procedures allowing the AME Manager and Head of AME to prepare reports as required;
- Prepares and adheres to weekly and monthly work plans for field visits and data entry;
- Ensures that project monitoring and evaluation tools are properly used in the bases and sub-bases through capacity building, and cross and spot checks;
- Provides the M&E manager with weekly reports via e-mail according to the standard format, including both challenges encountered and possible solutions;
- Assists the M&E manager with translation during field visits;
- Performs other duties as requested and uses own judgment to suggest and advise on other duties as he / she sees fit.
- Carries out additional jobs requested by the AME Manager or Head of AME
- Salary starting from IDR 2.800.000,- according to experience and ACTED salary scale
4. “Community Mobilizer”
Responsibilities
- Socialise the communities to the project including, socialiasation meetings and signature of MOUs
- Plan and conduct monthly community meetings with each village in coordination with the Program Manager
- Plan and organise Cash For Work trainings in all villages
- Support Cash For Work contract releases
- Liaise with Program Manager when problems arise with local community and support ACTED in resolving the problems
- Plan and conduct socialisation to the community about ACTED’s project.
- Conduct other duties as required by the Program Manager.
- Salary starting from IDR 2.350.000,- according to experience and ACTED salary scale
5. “Cashier”
6. “CFW Cashier”
- General objectives :
- Respect and follow-up the ACTED’s financial procedures;
- Dealing with transfers and exchanges of money;
- Petty cash management
- Cash flow follow-up (PRATIC)
- Key responsibilities :
Daily Base:- ensure of having daily exchange rates of currency
- filling of voucher(s) & registration of voucher in cashbook
- make payments for all items and services which have been approved by the Base Manager and the Finance Officer
- at the end of each day, the cashbook and the safe should be checked and the balances match
- whenever needed, change money for the cashbooks and register it in cashbook
- registration and exchange of voucher reference between capital and base;
Monthly Base :- the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his base coordinator
- quality of vouchers should be checked by the Cashier at the end of each months
- cashbook and SAGA should be checked before closing the accounting month
- ensure the clearance of all advances for the staff, before paying the salary
- Benefit Package:
Salary starting from IDR 2.350.000,- according to experience and ACTED salary scale
7. “HR & Admin Officer”
Responsibilities:
- Human Resources
- Announce vacant position for national vacant position,
- Select short list candidate by evaluate CV and doing preliminary interview with in supervision from HR & Administration Manager
- Fix appointment date, time and venue for final interview
- Welcome new staff and introduce to all ACTED Staff.
- Make training need analysis for staff
- Searching and select training foundation
- Assist all Department to prepare appraisal for National Staff
- Prepare Staff cost for ACTED-Indonesia under supervision of HR & Administration Manager
- Count all overtime, mission fee, allowances, Tax, Jamsostek and make sure all data accurate and as ACTED Procedure
- Prepare and monitor all staff grades, salaries and positions to be in accordance with ACTED Indonesia Salary Grade
- Prepare HR Financial Report with personal folder and given to check by HR & Administration Manager, etc.
- Administration
- Follow up International Staff Visas, KITAS and Working Permit.
- In charge at day to day office Operations.
- In charge at day to day office and compound management
- Administrative task such as data entry, filling all reports, employee data base, etc both in hard copy files and soft copy
- Prepare and monitor resume of attendance sheet for national and expatriate staff, prepare holiday report, follow up all the premises/land contract, etc
- Prepare general correspondences, fax, reports and memos.
- Prepare and actualize all of standard ACTED Indonesia form depend on activity, etc.
- Prepare filling system of all ACTED Indonesia Administration Department based on ACTED Standard Personal Folders
- Prepare that all staff, national and International have personal folders with complete needed information, etc.
- Facilitate travel arrangement such as booking ticket & accommodation for Expatriate and national Staff (book and issued ticket, hotel reservation etc)
- Good command of English
- Good command of Microsoft office Excel and Word
- Detail oriented, able to work under pressure and target oriented.
- 2 year of relevant work experience
- Good knowledge of Human Resources, Indonesian Labor Law and Administration.
- Good interpersonal skills to liaise with other departments, Institutions and Government.
Salary starting from IDR 3.700.000,- according to experience and ACTED salary scale
8. “Logistic Assistant”
Functions
- Provide an assistance to prepare planning for ACTED freight and passenger transport.
- Plan the schedule (calendar) for all freight deliveries
- Ensure the security of the freight while in the transportation
- Management of an effective delivery system
- Accountable for compliance with delivery management procedures
- Organize ACTED staff travel arrangements
- Communicate and confirm travel arrangement between the ACTED staff and the carrier
- Ensure that safety and other related procedures are fully complied with
- Provide an assistance to ensure the safety and effective use of all ACTED’s assets and property in the mission.
- To ensure proper utilization, maintenance and follow up of the ACTED’s fleet
- To control and manage the cost of the fleet (fuel, maintenance and repairs)
- Ensure information flow with other departments for effective service delivery thus securing the successful conduction of delivery.
- Accountable for overall compliance with the asset and property, fleet and fuel management and security guard documents and filing system.
- Responsible for the maintenance and repairs of ACTED’s asset and properties
- Provide any support for the good functioning of ACTED Logistics department whenever requested by ACTED Management.
Salary starting from IDR 2.800.000,- according to experience and ACTED salary scale
9. “Stock Keeper”
Functions
- To ensure an effective stock management of the program assets and inventory. (Stock Card, Stock Inventory, Stock Request document, etc.)
- Accountable for overall compliance with the stock management procedures.
- Responsible for regular stock inspection and safety of the stock in the warehouse
- Provide any support for the good functioning of ACTED Logistics department whenever requested by ACTED Management.
Salary starting from IDR 2.350.000,- according to experience and ACTED salary scale
10. “Security Guard”
11. “Cleaner”
Generel condition :
- For 3 months contract with extension possibility.
- Local people preference
- Jamsostek
For people from outside intervention area :
- Free Housing
- IDR 300.000,- for food allowance
- Transportation to the work site and back home respectively at the beginning and the end of the contract
- Phone allowances notice after arrival.
GENERAL NOTE TO ALL APPLICANTS:
Interested candidates should submit a CV and cover letter clearly stating their relevant skills, experience, by e-mail to:
munawar.zega@acted.org
indonesia@acted.org
or
To address :
- Jl. Palembang No.11A Komplek Asratek Ulakarang, Padang
- Simpang Pasar Pekan Ternak Desa Sungai Sarik Kampung Bedang, Kec VII koto kab. Padang Pariaman
ACTED wishes to inform applicants that only short-listed candidates will be contacted.
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