Administration Assistant – Peace Brigades International

PBI Indonesia is looking for an Administration Assistant to work as part of a small staff team in its Jakarta Indonesia, through work in Jakarta and Papua. More information can be found at www.pbi-indonesia.org

Details of the job
40 hours per week, Monday-Friday.

The Administration Assistant is supervised by the Project Coordinator and the International volunteer Coordinator.

Main responsibilities
Filing and record-keeping for the coordination office office alongside Indonesian and international colleagues. PBI Indonesia supports organizations working for human rights and peace in

• Making travel arrangements for volunteers, staff and committee members
• Preparing legal and visa documents for volunteers and staff
• Liaising with government, police and military authorities on administrative matters on behalf of the project
• Assisting other staff in formatting and finalizing publications and external communication
• Preparing correspondence for the Project Coordinator and Ketua Yayasan Bina Perdamaian II
• Providing administrative support for all staff positions (phone calls, reservations, etc.)
• Assisting the International Volunteer Coordinator and the Project Coordinator in channeling communication from outside the Indonesia Project to staff and teams
• Assisting with the planning and preparation for meetings and trainingsin collaboration with the International Volunteer Coordinator and/or the Project Coordinator
• Working in accordance with PBI's principles and mandate
  

Required Skills

• Successful experience of organizing visas for foreigners in Indonesia
• The ability to work independently, without close supervision
• The ability to communicate effectively with both Indonesian and international colleagues as well as with people in other organizations
• Excellent attention to detail
• A positive and creative approach to solving problems
• The ability to use Microsoft Office program to a high level
• Fluent English and Bahasa Indonesia speaker
  

We offer

• Starting salary of IDR 2'500'000
• 20 days vacation + national holidays per year
• In-patient health care coverage
• Health allowance up to IDR 2'500'000 per year
  

How to apply Please submit your application in English.

Please send us:

1. a letter of application of no more than 1000 words explaining how your experience matches the required skills for this post. Please describe how you meet each of the seven required skills
2. details of your educational and professional qualifications and previous work (whether paid or voluntary) clearly showing the name of the organization you worked for, your role and main responsibilities
3. contact details for two referees. We will contact the shortlisted candidates' referees prior to appointment being confirmed.
   

Applications should be sent to admin@pbi-indonesia .org no later than March 10th, 2010 by 17.00 Indonesian Western Standard Time.

Interviews will be held in the week beginning March 20th, 2010.

If you have any questions about the post, please contact us at recruiting@pbi-indonesia. org