Support Division Coordinator - KARINA

Job Title: Support Division Coordinator
Location: Central Jakarta
Division: Support Division
Date: September 11th, 2009


BACKGROUND TO THE ROLE

KARINA is the humanitarian arm of the Bishops’ Conference of Indonesia based in Central
Jakarta and is officially considered as a member of the Caritas Internationalis confederation. Established in mid-2006, it recently completed its first strategic planning in early 2008. One of the results of the strategic planning is the identification of three main divisions: Programs Division, Support Division and Total Quality Management Division. KARINA acts as a coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops’
Conference of Indonesia.

DESCRIPTION OF THE DIVISION
The Support Division is comprised of four areas: Finance, Fundraising, HR and Administration.

REPORTING TO
The Support Division Coordinator will report to the Executive Director.

CONTRACT DURATION
The contract will be for a one-year period, with possibility of extension.

KEY RESPONSIBILITIES
The Support Division Coordinator is responsible for the overall effective and efficient coordination and management of KARINA’s Support Division. In addition, he/she must ensure best practices in all program areas with a strong commitment towards Caritas Internationalis’ principles and values and an understanding of the role of the Catholic Church in emergency and development activities.


TASKS

Management

• Manage the planning, implementing, monitoring and evaluation of all programs (Finance, Fundraising, HR, Administration and Logistics);
• Responsible for proper planning of proposal budgets and financial disbursement of projects;
• Manage the day-to-day operations of the support program on a full-time basis;
• Responsible for coordinating and implementing all KARINA’s events, such as the Annual Meeting with the Dioceses, Working Group meetings, etc;
• Participate in KARINA’s coordination meetings, such as Working Group meeting, Core Group meeting, internal coordination meeting, etc;
• Provide line management supervision to the staff in the support division;
• Responsible for ensuring proper coordination with the program division on all project-related issues;
• Responsible for finalizing reports for submission to donor agencies, in consultation with the Program Coordinator;
• Responsible for ensuring that all financial reports are submitted to KARINA’s executives and donors in a timely manner;
• Ensure that appropriate and sufficient support is given to program division, fund-raising, human resources and administration;
• Advise staff on the policy of the program under his/her responsibility;
• Ensuring the achievement of support program outcome and output;
• Oversee and support the staff to ensure high quality of programs deliverables and timely submission of reports;
• Ensure that the program is implemented in a gender sensitive and participative way;
• Regular and consistent communications and updating of financial reports with all stakeholders, as required;
• Ensure that all financial reports are transparent, accountable and implemented in accordance with Caritas’ Guiding Values and Principles; and,
• Perform any other tasks related to support management, planning and implementation.
  

KNOWLEDGE, SKILLS AND EXPERIENCES

Essential

• Minimum S2 Degree in Finance and Accounting;
• Experiences in financial and human resource management, in particular related to finance, human resources, administration and logistics;
• Experiences in fund-raising for Non Government Organization (NGO) sectors;
• Competency and strong knowledge on financial issues in relation to allocation of project funding, variances on project disbursement, and reporting to multiple donors using different currencies;
• Skill and experiences in analyzing financial statements;
• Sets clear performance goals and standards, execute responsibilities accordingly;
• Plan, prioritize and deliver tasks on time;
• Excellent communication and inter-personal skills, relationship building, leadership, diplomacy, tact and patience;
• Participate effectively in a team-based, information- sharing and learning environment, collaborating and cooperating with others;
• Excellent written and oral communication skills;
• Relevant tertiary degree;
• Experience and knowledge of managing development funds including submitting proposals, reporting on and acquitting of funds;
• A commitment to work within the principles and values of Catholic Social Teachings;
• Ability to work independently; and,
• Familiarity with the Not-For-Profit and the Catholic sector.
  

Desirable Qualifications

• Knowledge of Microsoft Office suite of programs;
• Experiences working with the Catholic Church network in Indonesia and Asia; and,
• Understanding of strategies for working with the poorest, marginalized and most vulnerable.
  

All applications, CVs and 3 references should be submitted by email to sdckarina@gmail. com at the latest by Friday, September 2nd, 2009 05.00 pm.

For further information about KARINA, please visit: www.karina.or.id