Administrative Assistant cum Receptionist - UMCOR

The United Methodist Committee on Relief, Non-Governmental Organization (UMCOR-NGO) (www.umcor-ngo. org) is a nonprofit organization that provides transitional development and relief assistance to communities in need around the world. UMCOR-NGO’s Indonesia Mission (UMCOR-Indonesia) is seeking an Administrative Assistant cum Receptionist to be based in Bireuen to support operations and project implementation for 3 months with possible extension with the following tasks:

Administration:

• Perform secretarial duties including, answering, sending and receiving letters and/or fax;
• Translate documents from/to Bahasa as needed;
• Establish and maintain good filing system;
• Liaise with local authorities in processing relevant permits and registration required for expatriates and for UMCOR’s works at field office level;
• Implement administration procedures;
  

Human Resources:

• Supervise, monitor and evaluate support staff (Drivers, Security Guards, Office Cleaner, and Cook) in performance of their duties;
• Act as human resources person in charge under the supervision of the Human Resources and Operations Manager, in implementing personnel policies;
• Orient staff on UMCOR’s administrative and personnel policies;
  

Logistics:

• Monitor driver activity log sheet and expenses claim;
• Be responsible to maintain vehicles and motorbikes;
• Keep track and maintain the stock of office consumables and stationary;
• Make travel and accommodation arrangement;
• Be responsible to organize transport needs;
  

REQUIREMENTS:

• Minimum two years experiences in administration, preferably with NGOs
• Education background from administration or economics;
• Good oral and written English language skills;
• Good computer skills (Microsoft Word, Excel and e-mail);
• Ability to manage varied workloads simultaneously and prioritize tasks;
• Strong office organizational skills;
• Excellent interpersonal, organizational and communication skills;
• Highly responsible, reliable, honest and punctual;

The vacancy description above is available in attachment.
To apply for this position please send a cover letter and CV in English to UMCOR Indonesia Mission Office, Kompleks TASBI Blok RR 141, Medan 20122.

Applicants are encouraged to applythrough email at angeline@umcor.or.id by 12th September 2009.
“Application for Administrative Assistant” should be written on the envelope or as a subject of your e-mail. No phone calls, please.
Only shortlisted applicants will be contacted.
Thank you for your interest in UMCOR-Indonesia.