Finance & Program Assistant - JSI

FINANCE ASSISTANT
3 positions
Malang or Pasuruan Based

Duties and Responsibilities:

• Assisting in organizing all HSP’s workshops and training.
• Prepare and submit workshop advance form to accountant on time.
• Responsible for all cash advances related to all HSP’s events.
• Responsible for reconciling all advances in his custodian on time.
• Distribute funds (per diem, transportation, airfare tickets…etc.) to participants in all HSP’s events according to HSP’s internal guidelines.
• Responsible for collecting the following documents in each event: of Participants attendance list, The agenda for the event, Deliverables, Expenses receipts and invoices;
• Translate all receipts and invoices before submitting to accountant
• Prepare the receipt spreadsheet for participants to sign receiving their reimbursements.
• Submit the event final expenses report to accounting for reconciliation.
• Follow up with Jakarta Office regarding WAF approval.
• Assisting accountant during closing the monthly accounts.
• Assisting accountant in reviewing all invoices and supporting documentation for accuracy.
• Follow-up with staff for any invoice-related questions or incomplete documentation.
• Adherence to all HSP policies and procedures as outlined in HSP policies and procedure manuals;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to HSP and to not jeopardize its humanitarian mission in Indonesia;
  

Skills required:

• Minimum 3 years experience in Finance/Accountant
• Fluency in English especially in agreement terms of reference;
• Candidate with USAID experienced is highly preferred;
• Very good team player with the ability of working on multi assignments.
  

PROGRAM ASSISTANT
3 positions
Malang or Pasuruan Based

• Oversee the smooth flowing of routine, administrative work on the daily management of activities at the district offices
• Provide assistance to the HSP District Coordinators and Field Office Director to prepare for and organize workshops and trainings and activities/workshops if needed as mention in the Work plan.
• Coordinate with finance and administrative team, to ensure close coordination between the program planning and the necessary administrative support.
• Support the Team to develop workshop approval forms and government initiated activity forms and to ensure workshop deliverables and reports are received and satisfactory prior to final payment
• Contribute to the design of data collection that needed and support to the program component at District offices as well as in Jakarta office
• Help establish relation and update district and central databases of district office related documents and other relevant information
• Coordinate with other KIBBLA components of the project such LAMAT, P4K, DTPS and provide updated input for integration to FOD / DC.
• Assist DC/ FOD in network with other partners and stakeholders.
• Responsible in documenting all trainings and preparing input to monthly and quarterly reports
• Work with relevant staff in collecting data/ information provincial and local levels.
• Work with all program assistant to ensure all activities going well
  

Experience:

• At least 3 years minimum of experience in similar project or in MNCH project.
• Experience working with MOH, PHO and DHO
• Experience with USAID- or other donor-funded programs
  

Please send your CV, application letter and 3 references to recruit_179@yahoo.com by 31 December 2009 the latest.
Please indicate which position you applied and your preference of location on the email subject.
Thank you
HSP – HR
Fitryanti Tanudjaja