BRI Coordinator - Cowater

Cowater International is an Ottawa-based Canadian management consulting firm specializing in international development. We work primarily on projects funded by donors.  You can learn more about us at www.cowater.com.
We are currently seeking to recruit a BASICS Responsive Initiative (BRI) Coordinator to help implement the CIDA-funded project, Better Approaches to Service Provision through Increased Capacities in Sulawesi (BASICS).  The project  purpose is to link planning and budgeting processes in a participatory, pro-poor, gender equal and environmentally sustainable manner leading to improved MDGs/MSS-based social services provision in selected districts/cities in Sulawesi. 

The BASICS Responsive Initiative (BRI) aims to provide district/city governments with support to strengthen planning and budgeting practices in order to provide more responsive and accountable social services.

Responsibilities of the BRI Coordinator :

Reports to: Government Services & Capacity Development Advisor (GS&CDA)


Job Description:
Key responsibilities the BRI Coordinator will include the following:

•  responsibility for  overall coordination and implementation of the BRI within the established time frame;
• take the lead in establishing, communicating  and enforcing schedules and programs of activities for the effective implementation of the BRI;
• work with the BASICS Finance Manager and BRI Accountant to ensure adherence to all project and BRI operating procedures with particular emphasis on effective procurement and timely financial reporting by the BASICS team and its partners; 
• providing technical and administrative guidance to the BASICS team (principally the Provincial Coordinators, District Facilitators, BRI Accountant, BRI Administration & Finance Assistants) to maximize the effectiveness of BRI activities in line with the approved BRI Service Improvement Strategies and the BASICS Performance Measurement Framework;
• develop management and coordination tools such as guidelines, forms or reporting templates to support the effective implementation of, and reporting on the BRI;
• develop and coordinate monitoring and evaluation procedures in cooperation with the project team and provincial partners; coordinate overall monitoring and evaluation process;  take the lead to ensure measures are generated to strengthen the effectiveness of the BRI implementation based on progress and lessons learned from year to year; 
• work in cooperation with the team of BASICS Technical Advisors, mainly the Government Services and Capacity Development Advisor, the District Planning and Financial Management Advisor and the Local Government Capacity Develop Specialist to ensure the BRI supports and extends achievement of results related to planning, budgeting and delivery of gender-responsive MDG- and MSS-based health and education services and related efforts to improve data management;
• provide technical and administrative guidance to the Provincial Coordinators to facilitate work with the respective provincial governments and BRI Sub-committees involved in BRI implementation and coordination; 
• support the process of deriving lessons from the BRI experience from a policy perspective as relevant to provincial and national stakeholders.

Desired Key Qualifications

• Masters degree in a related field.  Minimum 10 years relevant working experience; 
• Strong Program / project management and coordination skills and experience including the ability to prioritize and program activities, write work plans and guidelines, manage project finances, identify and communicate key implementation issues as activities unfold, work effectively with team members, etc.; 
• Experience and understanding of local government operations (province, city, district) especially as related to planning and budgeting as well as management and delivery of public services; 
• Experience of Province – District/city inter-governmental relations issues (oversight of province over district/cities, provincial coordination of MSS in the whole province, etc.);
• Strong written and oral communication skills.  Knowledge of English will be advantageously considered;
• Particular experience of health and education services will be advantageously considered; 
• Understanding of key BASICS/CIDA project management concepts such as RBM, integration of cross-cutting themes in programming, gender equality, anti-corruption, etc.

Interested candidates should submit an e-mail highlighting their relevant qualifications with the subject line “BRI Coordinator” and with a complete c.v. attached to info@basicsproject.or.id  

All applications are appreciated, but only suitably qualified candidates will be contacted. 

The closing date for applications is November 19 2010.

District Planning and Finance Advisor - Cowater

Cowater International is an Ottawa-based Canadian management consulting firm specializing in international development. We work primarily on projects funded by donors.  You can learn more about us at www.cowater.com.
We are currently seeking to recruit a District Planning & Finance Advisor to help implement the CIDA-funded project, Better Approaches to Service Provision through Increased Capacities in Sulawesi (BASICS).  The project  purpose is to link planning and budgeting processes in a participatory, pro-poor, gender equal and environmentally sustainable manner leading to improved MDGs/MSS-based social services provision in selected districts/cities in Sulawesi. 

The District Planning and Finance Advisor will be located in Makassar, Sulawesi and will provide guidance to the BASICS project team as well as advice to district/city, provincial and national government Project partners, and related stakeholders, in planning, budgeting and other management processes, particularly as they pertain to the delivery of health and education services. This includes introducing appropriate new practices and approaches to achieve MDG and MSS targets and to improve related data management.  

Responsibilities of the District Planning & Finance Advisor:


Reports to: Government Services & Capacity Development Advisor (GS&CDA)


Job Description:

• Working closely with the Government Services and Capacity Development Advisor, provide overall guidance to ensure the various activities and materials related to planning, budgeting, and management of health and education services for the three stakeholder groups of the project (executive, civil society and DPRD) are coherent and synergies to achieve project targeted results;
• Produce reference materials and guidelines in his/her area of  expertise to guide the BASICS team of District Facilitators, Provincial Coordinators and other team members in delivering the BASICS capacity development activities with provincial and district/city counterparts.  This includes knowledge building and work place application approaches leading to institutional sustainability;
• Provide guidance to the BASICS team of District Facilitators and Provincial Coordinators in their role of facilitation to the district/city and provincial counterparts through support and follow-up to ensure the achievement of project results;
• Provide guidance to the Provincial Coordinators in the support to provincial government counterparts relating to the oversight, monitoring and technical assistance by provincial governments to districts/cities;
• Provide technical advice and leadership to help conduct studies and surveys regarding District Planning, management  & Finance issues;
• Monitor the progress of activities in his/her area of responsibility and identify measures and    propose solutions to support the team of DFs and PCs in achieving targeted results;
• Take part in the regular meetings of the project’s internal “Technical Team” and other team meetings when required;
• Design, facilitate and conduct  workshops, meetings, FDGs with project counterparts in his/her areas of expertise;
• Help identify and source governmental and non-governmental expertise at national and regional level to support project implementation
• Support, apply and monitor environmental management, gender equality and anti-corruption principles, as required.
• Provide input and advice to support the Project’s Knowledge Management Strategy.
• Provide assistance to the Project Director and Knowledge Management Technical Advisor to ensure that experiences, models and lessons derived from the BRI are packaged and shared with relevant decision-makers. 

Desired Key Qualifications:

• Masters degree in public administration, management, political sciences or other relevant disciplines;
• Minimum 10 years relevant experience working in governance issues ideally related to district, city and provincial governments issues
• Experience in capacity development interventions with government, particularly regional governments (district, city and provincial)
• Knowledge of national government policies and inter-governmental relations related to regional government operations;
• Good overall communications skills and excellent writing skills and ability to structure written documents 
• Particular experience with planning and budgeting, MDGs, Minimum Service Standards, local service delivery issues  in the health and education sectors is considered an additional asset
• Experience in international donor programs and their associated frameworks of results based management, reporting requirements, applying cross-cutting themes such as gender equality, anti-corruption, etc.
• Proficiency in written and oral English considered an additional asset
• Willingness and ability to travel extensively in Sulawesi

Interested candidates should submit an e-mail highlighting their relevant qualifications with the subject line “District Planning & Finance Advisor” and with a complete c.v. attached to info@basicsproject.or.id  
All applications are appreciated, but only suitably qualified candidates will be contacted. 

The closing date for applications is November 21, 2010.

Merapi Volcano Emergency Response - American Red Cross

The American Red Crosshelps vulnerable people around the world to prevent, prepare for and respond to disasters, complex humanitarian emergencies and life-threatening health conditions. It is a member of the International Federation of Red Cross and Red Crescent Societies (IFRC) and works with Palang Merah Indonesia. 

Following the Merapi Volcano Emergency Response in November 2010, American Red Cross recently propose emergency fund from its donor. To anticipate the awards, therefore, the American Red Cross iscurrently seeking some positions for short terms contract as below:


1. Post Title : Watsan Engineering Officer/1 person
    Unit : Merapi Volcano Emergency Response
    Program Contract Duration : 2 months
    Base of assignment : Yogyakarta
    Report to : Program Advisor DM-Development


    Duties applicable to all

• Work towards the achievement of American Red Cross goals in the country/region of operation through effective managerial, lateral relations and teamwork
• Ensure understanding of roles, responsibilities, lateral relationships and accountabilities
• Perform other work related duties and responsibilities as may be assigned by the supervisor

Duties and Responsibilities

This position wills coverage all working areas of Merapi Vulcano Emergency Response including Sleman, Magelang, Klaten and Boyolali district:

• In cooperation with Program Advisor to lead all technical input required for the implementation of WASH intervention i.e. construction of semi permanent latrines, hand wash facilitation and sanitation facilities
• Manage construction of semi permanent latrines, hand wash facilitation and sanitation facilities including by conducting monitoring, supervision and providing technical assistant
• To provide on site technical support to ARC field officer, PMI staffs and PMI volunteer
• Support Hygiene Promoter by providing technical assistant on approach method and strategy of Hygiene Promotion Program 

 
Qualifications

• Civil Engineering degree 
• Minimum 5 years working experience in design, construction of WASH projects and Hygiene Promotion Program in Indonesia 
• Knowing participatory approach in working with villagers and basic principles of the participatory approach
• Self-motivated, with good judgment and initiative.
• Able to prioritize, meet deadlines, and achieve results through collaboration.
• Strong commitment to quality assurance and seeing real impact from work
• Must be flexible and adaptive to change
• Available to work during weekend 
• Good in English (writing, speaking, reading) and fluent Javanese language (speaking) is an asset
• Computer literate, especially CADD, Power point, Microsoft Word and Excel 

2. Post Title: Field Officer/1 person
Unit : Merapi Volcano Emergency Response Program
Contract Duration : 2 months
Base of assignment : Yogyakarta
Report to : Program Advisor DM-Development
 
Duties applicable to all

• Work towards the achievement of American Red Cross goals in the country/region of operation through effective managerial, lateral relations and teamwork
• Ensure understanding of roles, responsibilities, lateral relationships and accountabilities
• Perform other work related duties and responsibilities as may be assigned by the supervisor

Duties and Responsibilities
This position wills coverage all working areas of Merapi Vulcano Emergency Response including Sleman, Magelang, Klaten and Boyolali district:

• In cooperation with Program Advisor to lead and coordinating the relief distribution, and water trucking program to serve targeted POSKOs in the area. 
• Manage day to day relief distribution and delivering water to IDPs in targeted POSKOs as scheduled 
• Working closely with PMI staff and volunteer and represent in all coordination related relief, water and IDPs issues. 
• Working closely with PMI ERT and PDAM in each targeted branches.
• Support ARC finance officer by keeping all of administration and financial document required
• To provide on site technical support to PMI staffs and PMI volunteer
• Line managed 1 driver, 15 latrines attendants and 15 PMI field assistants.

Qualifications

• University degree is preferable
• Minimum 3 years working experience in emergency relief
• Self-motivated, with good judgment and initiative.
• Able to prioritize, meet deadlines, and achieve results through collaboration.
• Strong commitment to quality assurance and seeing real impact from work
• Must be flexible and adaptive to change
• Available to work during weekend 
• Good in English (writing, speaking, reading) and fluent Javanese language (speaking) is an asset
• Computer literate, especially Microsoft Word and Excel

3. Post Title : Hygiene Promoter/1 person

Unit : Merapi Volcano Emergency Response Program
Contract Duration : 2 months
Base of assignment : Yogyakarta
Report to : Program Advisor DM-Development
 
Duties applicable to all

• Work towards the achievement of American Red Cross goals in the country/region of operation through effective managerial, lateral relations and teamwork
• Ensure understanding of roles, responsibilities, lateral relationships and accountabilities
• Perform other work related duties and responsibilities as may be assigned by the supervisor

Duties and Responsibilities
This position wills coverage all working areas of Merapi Vulcano Emergency Response including Sleman, Magelang, Klaten and Boyolali district:

• In cooperation with Program Advisor to lead and coordinating hygiene promotion program including hand washing, correct water usage and storage to serve targeted POSKOs in the area. 
• Conduct field assessment on hygiene practices of the community at initial stage of project and for monitoring purposes through relevant methods
• Support the implementation of active campaign for hygiene practices through using local resources closely with PMI volunteers
• Active in contributing ideas and initiative to improve hygiene promotion techniques
• Working closely with PMI staff and volunteer and represent in all coordination related relief, water and IDPs issues. 
•  To provide on site technical support to PMI staffs and PMI volunteer
• Line managed 5 PMI field assistants.

Qualifications

• University degree is preferable, with Community Health as a background
• Minimum 3 years working experience in hygiene promotion program within emergency response
• Self-motivated, with good judgment and initiative.
• Able to prioritize, meet deadlines, and achieve results through collaboration.
• Strong commitment to quality assurance and seeing real impact from work
• Must be flexible and adaptive to change
• Available to work during weekend 
• Good in English (writing, speaking, reading) and fluent Javanese language (speaking) is an asset
• Computer literate, especially Microsoft Word and Excel

 
Please submit your application and curriculum vitae in English to setyawati@amredcross.org, placing the job title in the subject line and label your CV with your name (CV max. 200KB size).  Only short listed candidates will be notified. Applications submitted after Wednesday, November 10, 2010 will not be considered. Female candidates are encouraged to apply.The recruitment of all the above positions are local recruitment.

Administrative/Finance Assistant based in Bali/Malang

Administrative/Finance Assistant based in Bali.
For the Indonesia Domestic Biogas Programme

Qualification
1. Relevant education, administration skills, finance/accounting or IT background or experience.
2. Competency in Microsoft Office Software (MS Word, MS Excel, database) and E-mail.
3. Experienced in data entry, processing and printing.
4. Experienced in receptionist/front office duties.
5. Experienced in financial systems (double entry accounting system).
6. Ability to work effectively as part of a team.
7. Fair proficiency in English.

Work experience 
Minimum of 2 years relevant work experience in office administration and financial clerical task.

Management and Reporting
The Administrative/Finance Assistant will work under day to day supervision of the Provincial Coordinator of Bali

Responsibilities

The Administrative/Finance Assistant is responsible for supporting the Provincial Biogas Programme Office of Bali and Lombok in the day to day office running, including :

ADMIN:

1. Answer phone calls and receive visitors
2. Record incoming and outgoing correspondence.
3. Record incoming and outgoing warehouse stock.
4. Draft letters/documents as required.
5. Do fotocopying, scanning, faxing and sending of documents.
6. Organize logistic matters of meetings and events (such as food order, sending invitations and follow up confirmation, registration desk, etc.).
7. Handling procurement and logistical task (find quotations and prepare purchase and/or bidding documents).
8. Scan and entry data for construction documents as well as filing all documents related with construction partners, such as: pre-construction forms, biogas completion reports, etc.
9. Perform other duties as may be assigned by Provincial Coordinator, Office Manager or Finance Officer of NBPSO.
10. Update contact lists and manage the name cards holder. 
11. Filing system for incoming/outgoing documents (hard/soft copy)
12. Manage monthly timesheets
13. Manage car/vehicle usage
14. Responsible for small office maintenance tasks
15. Organise delivery of documents and programme equipment 
16. Organise travel and accommodation of staff and guests
17. Prepare contracts for vendors/suppliers

FINANCE
1. Handle petty cash
2. Record all transactions
3. Prepare liquidation reports of fund usage
4. Prepare cash advances for operational cost
5. Prepare budget breakdowns for office operational needs



Remuneration

Remuneration is competitive with what is offered by most other INGOs based in Indonesia. The nett salary for the Administrative/Finance Assistant will depend on qualifications and experience. The secondary benefits include a 13th month (THR) and health insurance. 

Additional information:

Applicants should send a CV and a cover letter to: hrd@hivos.or.id with reference code 'Vac Admin/Finance Assistant Bali/Malang' (tulis sesuai minat bali/Malang). Applications are requested by 15 November 2010; thereafter the position will remain open until filled. This post opens for Indonesian nationality only. Only short listed candidates will be contacted. For more information: www.biru.or.id