Finance Officer - CRC

The Canadian Red Cross (CRC) is implementing a major community-based reconstruction and rehabilitation program with the primary focus on shelter construction project in Aceh Besar, Lamno, Calang and Nias for beneficiaries affected by Tsunami of December 26, 2004 and earthquake of March 28, 2007.
We are also implementing Livelihood, Environmental Health and Disaster Preparedness Management programs to help families and communities to improve their live quality. We are looking for qualified and committed candidates to fill the following position:

Finance Officer

Based: Lamno Aceh Jaya

Position Overview
Support the administration and operation of CRC office in Lamno

Main Duties

Administration

• Handles and supervises administrative and secretarial tasks
• Supervises and manages watchmen and houses staff
• Keeps contact with house and office owners, collects from them and pays electricity, phone and water bills
• Ensures that house and office space are kept clean and maintained
• Requests the purchase of stationary (or bring from Banda Aceh) for the office
• Maintains filing of In/Out correspondence
• Explains to employees how they should fill in Admin/HR forms
• Handle HR tasks at Lamno Level and provides Banda Aceh with information about new employees and ask them to open bank accounts.
• Prepare and report the minute of meeting for staff meeting
• Responsible for arrangement of the accommodation, food and place for training that is conducted in Lamno.
• Maintain leave record of the field staff and notify them in regards to the leave balance when necessary.
  

Finance

• Responsible for all Finance tasks at Lamno Level
• Supervises book-keeping, processing of financial data, and end of month closing and reports autonomously.
• Records and files invoices, receipts, and other financial documents
• Conduct and records banking transactions and payments as necessary
• Responsible for the daily deposit and withdrawal of funds from safe box
• Takes part in cash flow management
• Give technical support for budget elaboration
• Ensures budget monitoring and follow-up
• Implements and ensures respect of financial procedures and guidelines.
  

Visitor's Arrangements

• Responsible for the cleanness of the living guest house
• Responsible for follow up complaint & request also to report any concerns regarding security of CRC guest houses to Field Manager
• Reporting to line manager for any guest that is going in/out in the guest houses a head of time.
• Responsible for provide and prepare the accommodation for guest.
  

Additional Duties:

• Provide back up support to Logistics assigned by Field Manager.
  

General Duties

1. Apply the security rules at all times
2. Respects and observes the staff regulations of the CRC in Indonesia
3. Respects and observes the code of conduct of the CRC in Indonesia
4. The employee may be asked to perform duties and task not covered in this job description as well as to provide support to other departments when necessary
   

Position Qualification:

• Good communication skills; fluent in English, Bahasa Indonesia, and preferably Acehnese (reading, writing/reporting, and speaking)
• Computer skills: Microsoft Windows, Microsoft Office (Word, Excel, Outlook)
• Office/administrati ve skills with the ability to learn quickly
  

Please Notice:
Applications should be sent
to: recruitment.id@redcross.ca
quoting: the Ref code as the subject of the e-mail
indicating: the Job title on the covering letter and the attachment should not exceed 200 Kb.
close date: Wednesday, July 29, 2009.

Only candidate meeting the Essential Qualifications will be considered.
Canadian Red Cross gives an equal-opportunity employment regardless of race, gender,
religion, or political affiliations.

Administration Assistant - CRC

The Canadian Red Cross (CRC) is working with the Indonesian Red Cross (PMI) to implement the Integrated Program 'Building Safer and Resilient Communities in Indonesia' - A Community Based DRR/ ICBRR Initiative with key components Organizational Development/ Capacity Building and Resource Development) supported by CRC for PMI PUSAT/ National Head Quarters and Provinces - Lampung, Jambi, & West Sumatra.

Vacant Position:
Administration Assistant

Based: Jakarta

Position Overview.
The Administrative Assistant will provide administrative support to the Canadian Red Cross Integrated Program Team - based in Jakarta, Indonesia.

Main Duties

• Draft routine correspondence in English and Bahasa Indonesia;
• Maintains standard filling system with master index;
• Coordinates the meeting schedules for Country Representative and Delegates;
• Coordinates with Admin and Finance staff in Banda;
• Organize courier service requirements;
• Liaise with IFRC to organize transportation, accommodation and rooms for meetings/ monitoring trips;
• Liaise with PMI for scheduling and coordination of meetings, admin and other matters as needed;
• Maintain bookkeeping of petty cash register, IDR and USD bank register in excel spreadsheets
• Coordinate with field staff relating to finance, logistics, administration and other matters
• Keep up to date daily cash record and cash counting;
• Verify IFRC billing for Jakarta Office expenses;
• Takes minutes of meetings in English and distribute, as per direction;
• Handling cash and bank transactions according to the CRC policies and procedures;
• Liaise with CRC - Banda Aceh to monitor validity and support visa requirements for visitors and delegates in Jakarta;
  

Performs administrative duties such as photo-copying, scanning, preparing power points presentations; attending phone calls/ visitors and messages; ensure office cleanliness; and any other administrative tasks as directed by the line manager

General Duties

• Actively work towards the achievement of the CRC goals in-country through effective managerial and lateral relations and teamwork.
• Respect and observe the Code of Conduct and staff regulations.
• Ensure understanding of roles, responsibilities, lateral relationship and accountabilities.
• Abide by and work in accordance with the Red Cross/ Red Crescent principles
• Perform any other work related duties and responsibilities that may be assigned by the line manager
  

Qualifications and experience required

• Diploma in English studies and/or Business Administration preferred;
• At-least 3 years of directly experienced;
• Functional Plus level in English and Bahasa Indonesia;
• Ability to work deadlines and produce accurate work;
• Self starter with initiative to undertake work with minimal supervision;
• Experience in the Red Cross Movement and/or with other NGO's would be an advantage;
• Team Player;
• Excellent computer skills including Word, Excel, Power Point.
  

Please Notice:
Applications should be sent to recruitment. id@redcross. ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb.
Only candidate meeting the Essential Qualifications will be considered.
Applications must be received by Friday, July 24, 2009.

Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion,
or political affiliations.

Deputy Program Manager Disaster Risk Reduction (Ref Code; DPDRR)

The Canadian Red Cross (CRC) is implementing a major community-based reconstruction and rehabilitation program with the primary focus on shelter construction project in Aceh Besar, Lamno, Calang and Nias for beneficiaries affected by Tsunami of December 26, 2004 and earthquake of March 28, 2005.

We are also implementing Livelihood, Environmental Health and Disaster Preparedness Management programs to help families and communities to improve their quality of life. We are looking for qualified and committed candidates to fill the following position on a fixed term contract basis.


Job Description

Position:
Deputy Program Manager Disaster Risk Reduction (Ref Code; DPDRR)

Reports to:

Position Summary:

Standard function description.
Under the guidance and direct supervision of the Program Manager, the Deputy to the Disaster Risk Reduction Program Manager will provide assistance to supervise, coordinate and implement all disaster preparedness program activities including early warning system/emergency communication and the integrated community-based disaster risk reduction in the CRC program areas in Indonesia.

Key Responsibilities:

1. Assist the Program Manager in establishing and supporting the link of PMI ICBRR activities to CRC housing, livelihoods and water and sanitation programs.
2. Assist the Program Manager to support PMI to implement ICBRR program in NAD and Nias.
3. Conduct regular monitoring of ICBRR program areas and submit report.
4. Provide support in the planning and implementation of a community-based early warning and emergency communication system including:
   a. Technical and operational assessment, coordination, logistics and purchase.
   b. Installation of HF and VHF radio system.
   c. Preparation of detailed standard operating procedure (SOP)
   d. Support to Program Manager in project management, identification and training of operators in general radio operation according to SOP.
   e. Coordination with SATLAK, SATKORLAK and BAKORNAS PBP and the official warning agencies in early warning and emergency communications procedures.
   
   
5. Facilitation of relationships building and communication between the CRC and the PMI.
6. Assist the Program Manager to work closely with the Field Program Officers based in fields to ensure that project activities are closely coordinated with the area Program Managers.
7. Supporting the networking efforts by liaising and coordinating with the partner National Societies (PNSs), IFRC and other international organizations/ agencies to ensure that effective working relationships and information sharing channels with the Canadian Red Cross are maintained.
8. Draft correspondence letters and weekly/monthly progress report as requested.
9. Provide technical assistance to other CRC sectors as required.
10. Provide translation or interpretation as required.
11. Prepare written report of the program activities.
12. Undertake other duties that may be assigned from time to time which are commensurate to the position.
    

General Duties

• Respects and observes the staff regulations of the CRC in Indonesia
• Respects and observes the code of conduct of the CRC in Indonesia
• The employee may be asked to perform duties and task not covered in this job description as well as to provide support to other departments when necessary
  

Deliverables:

Requirement

Key Competencies:

Qualification:

• Experience of working with Red Cross and Red Crescent or another organization in disaster preparedness.
• At least two years of field experience preferably
• Experience of participatory assessment, program planning and management
• University degree
• Experience of writing progress reports
• Good facilitation skills
• Good command of writing and speaking Bahasa Indonesia
• Computer skills (Windows, word processing, spreadsheets)University degree in related field.

Others

Sent to:

Applications should be sent to recruitment. id@redcross. ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Friday, 19 June 2009. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations

Reference Code: -NA-
Classification: -NA-

Duty Station: Banda Aceh

Employment Periode: -NA-
Contract Duration: -NA-
Estimate Starting Date: -NA-

Posting Close: 6/19/09

About Company: CRC
WebsiteLink:CRC
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The Canadian Red Cross

About the Red Cross

Our Mission*

The Canadian Red Cross mission is to improve the lives of vulnerable people by mobilizing the power of humanity in Canada and around the world.

Vision*

The Canadian Red Cross is the leading humanitarian organization through which people voluntarily demonstrate their caring for others in need.

Values*

Our actions and decisions will be based upon:

• humanitarian values, as expressed in our Fundamental Principles;
• respect, dignity and care for one another within and outside of Red Cross, and
• integrity, accountability, effectiveness, and transparency.

Red Cross Fundamental Principles

In 1965, the seven Fundamental Principles were adopted by the 20th International Conference. They were developed to link together the International Committee, Federation and National Societies.

Our network is vast, but our approach is simple. All Red Cross programs and activities are guided by the Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity and Universality. These principles allow us to provide help immediately to whomever needs it, wherever they are, whatever their race, political beliefs, religion, social status, or culture.

Humanity

The International Red Cross and Red Crescent Movement, born of a desire to bring assistance without discrimination to the wounded on the battlefield, endeavours, in its international and national capacity, to prevent and alleviate human suffering wherever it may be found. Its purpose is to protect life and health and to ensure respect for the human being. It promotes mutual understanding, friendship, co-operation and lasting peace amongst all peoples.

Impartiality

It makes no discrimination as to nationality, race, religious beliefs, class or political opinions. It endeavours to relieve the suffering of individuals, being guided solely by their needs, and to give priority to the most urgent cases of distress.

Neutrality

In order to continue to enjoy the confidence of all, the Movement may not take sides in hostilities or engage at any time in controversies of a political, racial, religious or ideological nature.

Independence

The Movement is independent. The National Societies, while auxiliaries in the humanitarian services of their governments and subject to the laws of their respective countries, must always maintain their autonomy so that they may be able at all times to act in accordance with the principles of the Movement.

Voluntary Service

It is a voluntary relief movement not prompted in any manner by desire for gain.

Unity

There can only be one Red Cross or one Red Crescent Society in any one country. It must be open to all. It must carry on its humanitarian work throughout its territory.

Universality

The International Red Cross and Red Crescent Movement, in which all Societies have equal status and share equal responsibilities and duties in helping each other, is world-wide.

*Part of Canadian Red Cross Strategic Plan (2003 to 2008) approved at the Red Cross General Assembly, October 31, 2003.

Updated March 18, 2009