Finance Assistant - SERASI

SERASI is a USAID funded project which supports Indonesia’s continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program to mitigate social conflict and support peace building initiatives nationwide. Our program currently includes activities planned for Aceh, Papua, Sulawesi , and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia . SERASI seeks individuals for the position of :

JOB DESCRIPTION

Title: SERASI Finance Assistant
Department: Finance
Supervisor: Finance Officer
Location: Jakarta

General Description of Role:
The Finance Assistant is responsible for supporting the Finance Officer in the Implementing the overall accounting and financial control systems for IRD Serasi Program and for using adequate and appropriate internal controls to meet generally-recognized accounting standards. In addition, the Finance Assistant manages the petty cash and enters the petty cash and other IRD Indonesia transactions into the automated accounting system.

Responsibilities:
1. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), IRD policy and guidance. Ensure that all project-related transactions are conducted, processed and recorded as stipulated by the system.

2. Manage cash fund, serve as a cashier by reviewing (for accuracy) and processing petty cash and bank vouchers. Administer blank cheques and prepare cheques for signatory. Pay only appropriately authorized requests for petty cash.

3. Assist in the preparation and submission of the IRD Indonesia monthly expenditure reports,
ensuring that they are accurate and complete.

4. Assist with the preparation and submission of the IRD Indonesia fund requests. Ensure the
monthly fund requests are accurate and complete.

5. Consult with the Finance Officer regularly about the conduct of the assigned tasks.

6. Maintain a close coordination with IRD SERASI staff on financial matters and advise them, as
appropriate, on matters requiring their attention.

7. Assist with the maintenance of the filing system of all financial reports, fund requests and
other finance documentation.

8. Consistent with IRD’s efforts to promote equal opportunities in the workplace, make all
job-related decisions in accordance with IRD’s anti-discrimination policies.

9. Other accounting, financial and administrative tasks consistent with the overall scope of this
position.


Required Qualifications:
Minimum of 2 years experience in an equivalent position. University degree in accounting, finance or similar field is required (relevant experience and another university degree may
substitute for degrees mentioned). Experience with Quickbooks or similar accounting software is preferred. Experience working in a similar position in an NGO or an international organization is preferred. Knowledge of OMB Circular A-122 is desired.

Additional Skills:

• Working knowledge of English, both written and spoken.
• Able to communicate fluently and effectively both verbally and in writing.
• Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
• Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams.
  

General Requirements:
Must have a willingness to travel to SERASI field offices for business purposes. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be
flexible, willing to perform other duties and work irregular hours.

If you meet the minimum requirements and are interested in applying, you MUST submit your CV electronically.
To do so, visit www.ird.or.id and select “Careers.” Then further select “Open Opportunities.” Select the opportunity for which you wish to apply, and follow the instructions.
You will be able to upload your CV in WORD format on this site. Other documentation is
not required at this time.

Only applicants selected for an interview will be contacted or you can send it to Email: opportunity@ird.or.id the latest on September 15th , 2009 and include a cover letter, your CV, 3 references, and your salary history/expectations

to:
IRD/SERASI
Suite 904, 9th Floor
Intiland Building
Jl. Jendral Sudirman No 32
Jakarta 10220

No phone calls please. Only short-listed candidates will be contacted.
IRD IS AN EQUAL OPPORTUNITY EMPLOYER

Support Division Coordinator - KARINA

Job Title: Support Division Coordinator
Location: Central Jakarta
Division: Support Division
Date: September 11th, 2009


BACKGROUND TO THE ROLE

KARINA is the humanitarian arm of the Bishops’ Conference of Indonesia based in Central
Jakarta and is officially considered as a member of the Caritas Internationalis confederation. Established in mid-2006, it recently completed its first strategic planning in early 2008. One of the results of the strategic planning is the identification of three main divisions: Programs Division, Support Division and Total Quality Management Division. KARINA acts as a coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops’
Conference of Indonesia.

DESCRIPTION OF THE DIVISION
The Support Division is comprised of four areas: Finance, Fundraising, HR and Administration.

REPORTING TO
The Support Division Coordinator will report to the Executive Director.

CONTRACT DURATION
The contract will be for a one-year period, with possibility of extension.

KEY RESPONSIBILITIES
The Support Division Coordinator is responsible for the overall effective and efficient coordination and management of KARINA’s Support Division. In addition, he/she must ensure best practices in all program areas with a strong commitment towards Caritas Internationalis’ principles and values and an understanding of the role of the Catholic Church in emergency and development activities.


TASKS

Management

• Manage the planning, implementing, monitoring and evaluation of all programs (Finance, Fundraising, HR, Administration and Logistics);
• Responsible for proper planning of proposal budgets and financial disbursement of projects;
• Manage the day-to-day operations of the support program on a full-time basis;
• Responsible for coordinating and implementing all KARINA’s events, such as the Annual Meeting with the Dioceses, Working Group meetings, etc;
• Participate in KARINA’s coordination meetings, such as Working Group meeting, Core Group meeting, internal coordination meeting, etc;
• Provide line management supervision to the staff in the support division;
• Responsible for ensuring proper coordination with the program division on all project-related issues;
• Responsible for finalizing reports for submission to donor agencies, in consultation with the Program Coordinator;
• Responsible for ensuring that all financial reports are submitted to KARINA’s executives and donors in a timely manner;
• Ensure that appropriate and sufficient support is given to program division, fund-raising, human resources and administration;
• Advise staff on the policy of the program under his/her responsibility;
• Ensuring the achievement of support program outcome and output;
• Oversee and support the staff to ensure high quality of programs deliverables and timely submission of reports;
• Ensure that the program is implemented in a gender sensitive and participative way;
• Regular and consistent communications and updating of financial reports with all stakeholders, as required;
• Ensure that all financial reports are transparent, accountable and implemented in accordance with Caritas’ Guiding Values and Principles; and,
• Perform any other tasks related to support management, planning and implementation.
  

KNOWLEDGE, SKILLS AND EXPERIENCES

Essential

• Minimum S2 Degree in Finance and Accounting;
• Experiences in financial and human resource management, in particular related to finance, human resources, administration and logistics;
• Experiences in fund-raising for Non Government Organization (NGO) sectors;
• Competency and strong knowledge on financial issues in relation to allocation of project funding, variances on project disbursement, and reporting to multiple donors using different currencies;
• Skill and experiences in analyzing financial statements;
• Sets clear performance goals and standards, execute responsibilities accordingly;
• Plan, prioritize and deliver tasks on time;
• Excellent communication and inter-personal skills, relationship building, leadership, diplomacy, tact and patience;
• Participate effectively in a team-based, information- sharing and learning environment, collaborating and cooperating with others;
• Excellent written and oral communication skills;
• Relevant tertiary degree;
• Experience and knowledge of managing development funds including submitting proposals, reporting on and acquitting of funds;
• A commitment to work within the principles and values of Catholic Social Teachings;
• Ability to work independently; and,
• Familiarity with the Not-For-Profit and the Catholic sector.
  

Desirable Qualifications

• Knowledge of Microsoft Office suite of programs;
• Experiences working with the Catholic Church network in Indonesia and Asia; and,
• Understanding of strategies for working with the poorest, marginalized and most vulnerable.
  

All applications, CVs and 3 references should be submitted by email to sdckarina@gmail. com at the latest by Friday, September 2nd, 2009 05.00 pm.

For further information about KARINA, please visit: www.karina.or.id

Programme Administrator/Programme Officer - Biogas Programe - HIVOS

Title: Programme Administrator/ Programme Officer
Duty Station: Jakarta, Republic of Indonesia
Responsible to: Programme Manager Indonesia Domestic Biogas Programme
Coordinates with: IDBP Program staff at national and provincial level, Hivos PO SED, Hivos ROSEA Director, Technical Advisors, support staff and stakeholders.
Duration: October 1, 2009 to September 30, 2010 (extension possible).
Closing date : 14 September 2009


Since 15 May 2009, Hivos is running the Indonesia Domestic Biogas Programme (IDBP), funded by the Dutch government. This programme is undertaken in close cooperation with SNV Netherlands Development organisation.

The overall objective of the Indonesia Domestic Biogas Programme is to disseminate domestic bio-digesters as a local and sustainable energy source through the development of a market oriented sector in selected provinces.

The specific objectives of the Programme contributing to its overall objective are:

• To support implementation of provincial bio-digester programmes and increase the number of quality domestic bio-digesters with 8,000 in maximum eight provinces, of which 2,000 installations will be outside Java;
• To ensure the continued operation of all bio-digesters installed under the programme;
• To maximise the benefits of the operated bio-digesters, in particular the optimal use of digester slurry;
• To develop the capacity of existing organisations and institutions and to facilitate establishment of organisations and institutions for the continued and sustained development of the bio-digester sector;
• To develop financial services to enable poor farmer households to participate in the biogas programmes;
• To effectively exchange knowledge between all relevant actors in the programme and with relevant international actors.
  

The Programme intends to recruit a Program Administrator who supports the Programme Manager in securing the quality of the Program Administration.

RESPONSIBILITIES AND TASKS
The Program Administrator will, as part of the Indonesia Domestic Biogas Programme team in Jakarta, be responsible for the proper implementation of Programme Administration at the national level and provide backup for the Provincial Coordinators in the Provincial Programme Offices.

Main responsibilities

• Draft, discuss, negotiate and finalize partnership agreements, contracts and other agreements with stakeholders (gov, NGOs, private sector, cooperatives).
• Liaise with stakeholders (gov, NGOs, private sector, cooperatives) and maintain a network to support the development of a biogas sector
• Draft job descriptions, lead or assist in recruitment of IDBP staff at national and provincial level.
• Assist in the preparation of Terms of Reference for consultants and programme activities.
• Assist in discussing, drafting and updating of standard operation guidelines for the IDBP.
• Assist in monitoring the internal management of the IDBP.
• Assist in developing a knowledge base within the IDBP for wider use.
• Contribute to Programme development strategies.
• Assist the Programme Manager in additional tasks as requested.
  

Requirements for the job
The successful candidate must have the following qualifications and/or skills:

Education

• University degree in business, finance, economy, social sciences or a related field.
  

Work experience

• 7 years relevant work experience with proven track record in programme management or business management.
• Proven track record in programme administration, both the programmatic as well as the financial-administr ative side;
• Experienced in drafting and executing contracts, partnership agreements, procurement of goods and services;
• Experience with the functioning of government/public sector, private sector and civil society organizations, including private public partnerships;
• Knowledge of and experience with community development, social inclusion and gender, renewable energy sector and non-for-profit sector preferred;
• Experience with participatory techniques, coaching, knowledge management, learning and team building;
• Excellent English language skills (TOEFL 575 or higher) – an English language test may be part of the selection procedure;
• Willingness to travel (around 20%)
  

Starting date: October 1, 2009 (negotiable)

Application
Interested candidates can send CV and a cover letter to the following email address :
hrd@hivos.or.id with reference code "Vac Program Admin/PO Officer – Biogas".
Applications without a proper cover letter will not be considered.
Applications should include the names of at least three references.

Further information on Hivos : www.hivos.nl/english

Deputy Chief of Party, Indonesia Justice System Improvement - MSI

Company Profile: Management Systems International (MSI) is a global international development firm based in Washington, D.C. providing specialized short- and long-term technical assistance. Today, it has over 100 projects under management worldwide and its technical expertise has been expanded to include implementation of a range of analytical and field projects in democracy and governance, economic growth, organizational capacity building, education, and natural resource management. At the beginning of 2008, MSI joined Coffey International, Ltd., a global multi-disciplinary professional services organization with offices in 20 countries around the world. MSI became a part of Coffey International Development (Coffey ID), one of several divisions which comprise the Coffey Group. Together, we aspire to create
extraordinary outcomes for our clients, our staff and the communities in which we work.

For more information on MSI, please visit our website at
http://www.msiworldwide.com

Project/Proposal Summary:
This 5 year, USAID-funded project will work to improve the performance of Indonesia's justice system. The project will work closely with the Supreme Court and Attorney Genera's Office, as well as with civil society organizations, think tanks and professional groups to promote justice sector reform. The project will also partner with Indonesian law schools to improve legal education and policy-oriented legal research.

POSITION SUMMARY:
The Deputy Chief of Party will work closely with the Chief-of-Party to manage the day-to-day operations of the project, with particular oversight to sub-grants and monitoring and evaluation. The individual will draw upon knowledge of USAID regulations and policies with regard to procurement, management, and accountability of grant funds. Finance and accounting experience for large projects, a plus. The DCOP may also be called upon to act on behalf of the COP and represent the program at public events.

RESPONSIBILITIES:

• Responsible for day to day project management, including management of grants, sub-contracts and short term consultants, oversight of monitoring, evaluation and reporting;
• Implement and oversee mechanisms to ensure executive oversight, capacity building, and citizen monitoring
• Assist Chief of Party in ensuring that performance goals and indicators are achieved
  

QUALIFICATION:

• University degree in management, economy, finance, law, political science or similar field
• Minimum of 8 years of project management and financial management experience, preferably including donor-funded Legal, Judicial or Anti-Corruption Technical assistance projects
• Previous work experience in Indonesia or similar environments;
• Experience with USAID funded projects strongly preferred;
• English fluency required; Bahasa Indonesia preferred;
• Strong inter-personal and communication skills, including public speaking and presentation abilities;
• Excellent team-building and networking skills.
  

**Both Indonesian and expatriate candidates are encouraged to apply**

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply, please visit our website: www.msiworldwide.com

Project Officer (DRPO) - HANDICAP INTL

VACANCY ANNOUNCEMENT

Position Title : Project Officer (DRPO)
Location : Yogyakarta with travels across Java
Supervisor : Project Manager
Closing date : September 11, 2009


Handicap International, is an International NGO specialised in the field of disability and development with objective to support people in situations of disability or vulnerability, whatever may be the cause and the environment underlying that situation (extreme poverty, exclusion, deficient social and health systems, serious violation or denial of basic rights, natural disasters, violence and armed conflict). For more information on Handicap International please visit web site at www.handicap- international. org

TASKS/RESPONSIBILIT IES
Under the line management of the Project Manager, the Project Officer will be responsible for building network with local authorities as well as other stakeholders in community to provide capacity building for Disability People’s Organization in Indonesia in particular regarding:

• To represent the project in front of local partners and authorities
• To Identify local resources in his/her area of work (local INGO, CBO, persons, consultants, Civil Society Organizations, etc)
• To map and report the needs of DPO(s) based on project’s objectives in Java area or other areas as requested
• To organize trainings and other activities related to project with coordination with the team
• To prepare and maintain the partnership relation with third parties/stakeholders
• To develop curriculum as final result of facilitation and consultation process
• To contribute in organizational building knowledge
  

PERSONAL QUALIFICATIONS AND REQUIREMENTS

• Bachelor Degree in Sociology or other relevant social major
• Experience minimum 3 years in development/ social project with national/internatio nal organization
• Experiences in curriculum development and facilitation skill are an advantage
• Strong communication skill
• Fluency in English is essential
  

Initial contract will be for 12 months

Handicap International is an equal opportunity employer and particularly encourages persons with disabilities to apply

Any interested candidates should send their motivation letter together with CV and 3 professional references with maximum attachment of 200 KB not later than September 11, 2009 to:


Administrator of Handicap-International
Email to : hiapplication@yahoo.com
(please put in the reference "DRPO" in the Subject)

Only short listed candidates will be contacted.