Administrative Assistant cum Receptionist - UMCOR

The United Methodist Committee on Relief, Non-Governmental Organization (UMCOR-NGO) (www.umcor-ngo. org) is a nonprofit organization that provides transitional development and relief assistance to communities in need around the world. UMCOR-NGO’s Indonesia Mission (UMCOR-Indonesia) is seeking an Administrative Assistant cum Receptionist to be based in Bireuen to support operations and project implementation for 3 months with possible extension with the following tasks:

Administration:

• Perform secretarial duties including, answering, sending and receiving letters and/or fax;
• Translate documents from/to Bahasa as needed;
• Establish and maintain good filing system;
• Liaise with local authorities in processing relevant permits and registration required for expatriates and for UMCOR’s works at field office level;
• Implement administration procedures;
  

Human Resources:

• Supervise, monitor and evaluate support staff (Drivers, Security Guards, Office Cleaner, and Cook) in performance of their duties;
• Act as human resources person in charge under the supervision of the Human Resources and Operations Manager, in implementing personnel policies;
• Orient staff on UMCOR’s administrative and personnel policies;
  

Logistics:

• Monitor driver activity log sheet and expenses claim;
• Be responsible to maintain vehicles and motorbikes;
• Keep track and maintain the stock of office consumables and stationary;
• Make travel and accommodation arrangement;
• Be responsible to organize transport needs;
  

REQUIREMENTS:

• Minimum two years experiences in administration, preferably with NGOs
• Education background from administration or economics;
• Good oral and written English language skills;
• Good computer skills (Microsoft Word, Excel and e-mail);
• Ability to manage varied workloads simultaneously and prioritize tasks;
• Strong office organizational skills;
• Excellent interpersonal, organizational and communication skills;
• Highly responsible, reliable, honest and punctual;

The vacancy description above is available in attachment.
To apply for this position please send a cover letter and CV in English to UMCOR Indonesia Mission Office, Kompleks TASBI Blok RR 141, Medan 20122.

Applicants are encouraged to applythrough email at angeline@umcor.or.id by 12th September 2009.
“Application for Administrative Assistant” should be written on the envelope or as a subject of your e-mail. No phone calls, please.
Only shortlisted applicants will be contacted.
Thank you for your interest in UMCOR-Indonesia.

Oxfam International Youth Partnerships (OIYP)

Oxfam International Youth Partnerships (OIYP) is a global network of young people working with their communities to create positive, equitable and sustainable change. If you are working with your community to create a positive future then you can apply to be a part of the Oxfam International Youth Partnerships.

Between 2010 and 2013, you will have opportunities to develop your skills, knowledge and understanding and to talk and exchange with other young people from around the world. You will be able to use these opportunities to support your work with your community.

Your participation in OIYP will start in March 2010. If selected, you must be available to attend an event in November 2010 in New Delhi, India.

Are you a young person who cares about what is happening in your community? Are you committed to working with others to overcome injustices? Do you want to learn from other young people working with their communities all around the world?

If you answered YES to these questions, would you consider applying to be a member of the OIYP?

OIYP is open to all nationalities, Indigenous and ethnic groups. It is open to young people with any level of education and who live in rural or urban areas. We aim to recruit equal numbers of young men and women. We have a strong focus on the participation of Indigenous young people and those marginalised in their communities.

To apply, fill in the attached application form or download one from www.oiyp.oxfam. org

See next pages for more information, instructions and selection criteria.
To apply you must be:

• aged between 18 and 25 as at 1 October, 2010
• speak fluent English or Spanish
  

Your application will be assessed against selection criteria.
Applications close on 31 December 2009.

Grants Officer - SERASI

SERASI is a USAID funded project which supports Indonesia’s continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program to mitigate social conflict and support peace building initiatives nationwide. Our program currently includes activities planned for Aceh, Papua, Sulawesi , and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia . SERASI seeks individuals for the position of :

Title : SERASI Grants Officer
Department : Grants
Supervisor : East Indonesia Program Manager
Location : Ambon

General Description of Role:
The Grants Officer is responsible for implementing the overall grants activities for SERASI field office. And for ensuring that adequate and appropriate internal controls are in place to meet grants procedure and guidelines.

Responsibilities:

1. Contribute to the contents of the grants manual and the formulation of grants guidelines.
2. Undertake all substantive grant related activities for all SERASI grants once they are signed.
3. Ensure grantee compliance for program elements and for financial transaction against budgets.
4. Work closely with financial section and procurement section to ensure good procurement and to monitor overall budget and expenditure.
5. Prepare financial analyses and program spending and gathered all data in PBMS format to be given and reported to the Grants Manager.
6. Act as a member of the Grants Selection Committee.
7. Work closely with M and E colleagues to ensure grantees report against agreed-on indicators.
8. Perform other duties as assigned by the East Indonesia Program Manager.
   

Required Qualifications:
Minimum diploma degree in relevant field is required (relevant experience may substitute the degree). Minimum 3 years working experiences in a similar position in an NGO or an international organization is preferred. Having knowledge, understanding, and application of rules and regulations to the execution of grants, and contracts to grantee.

Additional Skills:

• Having knowledge of English, both written and spoken.
• Able to communicate fluently and effectively both verbally and in writing.
• Strong analytical and organizations skills, including extreme attention to detail and the ability to prioritize, multi-task, and meet competing deadlines.
• Demonstrated experience with financial reporting and monitoring of large amounts of grant funds.
• Ability to work independently and exercise sound judgment with regard to budget and program issues.
• Excellent interpersonal, communication, and negotiations skills, including the ability to interact effectively and diplomatically with all staff and grantee
• Flexibility and ability to work in a team approach in implementing project tasks, responsibilities and goals.
  

General Requirements:
Must have a willingness to travel to SERASI field offices for business purposes.
Must also have the ability to work effectively in a fast-paced, stressful environment.
In addition, must be flexible, willing to perform other duties and work irregular hours.

If you think you are up to the challenge, write to us email the latest on September 8th , 2009 and include a cover letter, your CV, 3 references, and your salary history/expectation s to:

IRD/SERASI
Suite 904, 9th Floor
Intiland Building
Jl. Jendral Sudirman No 32
Jakarta 10220
Email: opportunity@ird.or.id

No phone calls please. Only short-listed candidates will be contacted.
IRD IS AN EQUAL OPPORTUNITY EMPLOYER

Program Officer - SERASI

SERASI is a USAID funded project which supports Indonesia’s continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program to mitigate social conflict and support peace building initiatives nationwide. Our program currently includes activities planned for Aceh, Papua, Sulawesi , and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia . SERASI seeks individuals for the position of :

Title : SERASI Program Officer
Department : Program
Supervisor : East Indonesia Program Manager
Location : Ambon

General Description of Role:
The Program Officer will responsible for developing more collaborative and transparent relationships among NGOs, academic institutions, private sectors and the Government. Ensuring there is an adequate and appropriate process to meet all procedure and guidelines. Areas of responsibility include assistance to peace processes, increased peace building capacity, security sector related issues and crisis rapid response capacities.

Responsibilities:

• Undertake all substantive development of proposals to get them to the grant signature stage;
• Ensure proposal and institutional compliance in the program development process;
• Ensure there is internal consistency in the proposals with program and financial elements;
• Work closely with the procurement section to ensure that potential procurement actions in the proposal are feasible;
• Conduct regular monitoring tasks for projects under his/her portfolio;
• Contribute in the overall project monitoring and evaluation cycle, in collaboration with the M&E Officer.
• Produce all reporting as required by the East Indonesia Program Manager.
• Contribute to the contents of the Grants manual and the formulation of grants guidelines as needed;
• Act as a regular member of the Grants Selection Committee;
• Perform other duties as assigned by the East Indonesia Program Manager.
  

Required Qualifications:
Minimum diploma degree in relevant field (relevant experience may substitute the relevant degree). Minimum 3 years working experiences in a similar position in an NGO or an international organization and in community development, work with community based management.

Additional Skills:

• Having knowledge of English, both written and spoken, and to be effective communicator, dynamic and creative.
• Able to communicate fluently and effectively both verbally and in writing.
• Excellent interpersonal skills and able to manage community and working in a multi-cultural workplace.
• Able to write program plans, budget and proposals for all future projects of the program
• Must be capable of working both individually and as part of a team.
  

General Requirements:
Must have a willingness to travel to SERASI field offices for business purposes. Must also have the ability to work effectively in a fast-paced, stressful environment. In addition, must be flexible, willing to perform other duties and work irregular hours.

If you think you are up to the challenge, write to us email the latest on September 8th , 2009 and include a cover letter, your CV, 3 references, and your salary history/expectation s to:

IRD/SERASI
Suite 904, 9th Floor
Intiland Building
Jl. Jendral Sudirman No 32
Jakarta 10220
Email: opportunity@ird.or.id

No phone calls please. Only short-listed candidates will be contacted.
IRD IS AN EQUAL OPPORTUNITY EMPLOYER

CONTRACTS OFFICER - AEC

As a dynamic region with a population of more than 575 million that aims to live in peace and share prosperity, the Association of South East Asian Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic Community (AEC). The AEC is envisioned as a competitive economic region well integrated into the global economy, having equitable economic development, and serving as single market and production base.

In the implementation of the various economic agreements constituting the architecture of the AEC, ASEAN Member States prescribe to the AEC Blueprint and are supported by the Government of Australia through the ASEAN-Australia Development Cooperation Program (AADCP) II.

The ASEAN Secretariat is seeking qualified candidates to fill the vacancy post of *Contracts Officer* to support the AADCP II and ASEAN Secretariat, especially HRD and Administration Division, in the development and management of agreements and contracts related to procurement of goods/services and personnel.

*Duties and Responsibilities:*
The Contracts Officer’s duties will cover, but not limited to, the following:

1. Provide assistance and guidance to AADCP II in the improvement of procurement systems of goods and services.
2. Provide support to HRD and Administration Division in carrying out the procurement and contracting processes (request, receipt, evaluation and selection of vendors) in line with AADCP II activities.
3. Assist in conveying notification of award, negotiating, drafting and finalizing agreements and contract.
4. Monitoring contract performance and ensuring compliance with the contract terms and conditions.
5. Maintain and update of all procurement files and records and other contracts.
6. Provide technical and oversight support relating to the finance management and program expenditures of the agreements and contracts under AADCP II.
7. Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.
   

*Requirements: *

• At least Bachelor degree in Law, Business Administration or a related field.
• A minimum of five (5) years relevant work experience in technical role.
• Demonstrated knowledge and policy, research and technical skills in the relevant area.
• Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
• Excellent command of English, written and spoken.
  

*General qualifications: *
Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; and ability to function effectively independently and as part of a team.


*Remuneration and Benefits:*
Selected candidate would initially be contracted for two (2) years, subject to annual renewal and an initial 6-month probation period.
An attractive salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated commensurate with experience and qualification.
There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, and hospitalization insurance.

*How to apply:*
Send your application highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport-sized photograph and certified true copies of educational certificates obtained

to the:
*HRD, Admin, Protocol and Conference Services Division,
ASEAN Secretariat,
70A Jalan Sisingamangaraja,
Jakarta 12110*.

You can also email your application

to: *hr-asean@asean.org*

* *
Please indicate on the subject heading: *Application for AADCP II contracts officer.*
Application papers should reach the ASEAN Secretariat by *7 September 2009*.

The Selection Committee’s decision is final and only shortlisted candidates will be notified.